Administrative Assistant

Role Summary

• The Administrative Assistant will provide day-to-day administrative and clerical support to ensure smooth office operations within the cement trading/manufacturing business. The role involves coordinating schedules, managing documentation, supporting procurement and sales teams with paperwork, and serving as a key point of contact for internal and external communications.

Key Responsibilities
General Administration:

• Manage day-to-day office operations, including correspondence, filing, and record keeping.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
• Maintain office supplies inventory and liaise with vendors for procurement of office needs.
• Prepare, format, and proofread documents, reports, and presentations.

Documentation & Coordination:

• Assist with the preparation and filing of purchase orders, invoices, delivery notes, and supplier contracts.
• Maintain organized digital and physical filing systems for procurement, sales, and logistics documents.
• Support coordination between procurement, sales, logistics, and finance departments.
• Track and follow up on pending approvals, signatures, and document submissions.
• Assist with the preparation of shipment/export documentation as needed, including packing lists and certificates.

Data & Records Management:

• Maintain and update databases, including customer contacts, supplier lists, and inventory records.
• Prepare basic reports and summaries using Microsoft Excel or company ERP/CRM systems.
• Ensure confidentiality, accuracy, and proper management of company records and sensitive information.

Support Functions:

• Assist HR with onboarding documentation, attendance tracking, and scheduling as required.
• Support the finance team with basic data entry, expense tracking, and petty cash management.
• Coordinate logistics for meetings, site visits, and client/vendor visits.
• Handle other administrative and ad hoc tasks as assigned by management.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• 1–3 years of experience in an administrative or office support role.
• Experience in trading, manufacturing, logistics, cement, or construction materials is an advantage.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Familiarity with ERP systems such as SAP, Oracle, or similar platforms is an advantage.

Skills & Competencies:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in documentation.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.
• Basic understanding of procurement, logistics, and trading documentation.
• Good interpersonal and coordination skills.

Preferred Qualifications:

• Prior experience in the cement, construction materials, or bulk commodities industry.
• Familiarity with import/export documentation and processes.
• Multilingual ability is an advantage, particularly for regional supplier and client coordination.

Salary
N120,000 - N150,000 per month.

Application Closing Date
31st August, 2026.

How to Apply
Interested and qualified candidates should send their CV to: using the job Title as the subject of the email.

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