Executive Assistant to the CEO

Summary

• The Executive Assistant to the Chief Executive serves as a critical strategic lever, multiplying the effectiveness of the Chief Executive by ensuring strategic priorities seamlessly translate into organizational execution.
• Reporting directly to the Chief Executive, this role is responsible for establishing a world-class executive operating rhythm, embedding robust governance, tracking key business initiatives, and streamlining information flow.

Core Responsibilities

• Executive Operating System & Calendar Strategy: Design and manage a high-efficiency operating rhythm for the Chief Executive, balancing strategic, operational, and administrative time. Proactively protect the Chief Executive's schedule to align calendar allocation with top business priorities.
• Strategic Priority Tracking & Execution: Establish end-to-end tracking for all Chief Executive priorities and company-wide initiatives. Ensure every initiative has designated owners, clear timelines, documented risks, and proactive escalation paths.
• Executive Governance & Meeting Cadence: Drive consistent governance across executive leadership meetings. Manage prep materials, set structured agendas, maintain real-time decision logs, and drive rigid action-item follow-through across department leads.
• Information Flow & Executive Reporting: Synthesize complex operational updates, financial reports, and project statuses into concise, decision-ready dashboards and briefs for the Chief Executive. Highlight critical risks, surface options, and present clear recommendations proactively.
• Cross-Functional Follow-Up & Bottleneck Resolution: Act as a central communication node across the executive team. Monitor execution progress, follow up on outstanding deliverables on behalf of the Chief Executive, and resolve cross-functional friction before it impacts timelines.
• Executive Office Excellence & Confidentiality: Maintain absolute discretion and confidentiality regarding corporate strategy, personnel, and investor matters. Build an Executive Office standard recognized across Spacefinish for speed, reliability, and precision.

Requirements & Qualifications

• Education: Bachelor’s Degree in Business Administration, Project Management, Communications, Corporate Strategy, or a related field.
• Experience: 4+ years of experience as an Executive Assistant, Chief of Staff, PMO Analyst, or Strategic Coordinator supporting C-suite executives in a high-growth startup, management consultancy, or corporate environment.
• Project & Tool Proficiency: Advanced proficiency with modern productivity, project management, and dashboarding tools (e.g., Notion, Asana, Monday.com, ClickUp, Excel, Google Workspace, Zoho CRM).
• Business Acumen: Demonstrated understanding of corporate governance, business operations, sales pipelines, and financial reporting metrics.

Key Skills & Competencies:

• Executive Planning & Prioritization: Exceptional ability to structure chaos, prioritize conflicting demands, and build repeatable operational systems.
• Project & Program Coordination: Strong capability in driving multi-stakeholder projects to completion on schedule without direct authority.
• Executive Judgment & Analytical Rigour: High intuition for distinguishing noise from critical signals, evaluating risks early, and framing solutions for executive decision-making.
• Business Communication & Writing: World-class verbal and written communication skills; ability to draft clear executive summaries, briefs, and official correspondence.
• Attention to Detail: Meticulous oversight across meeting notes, decision logs, schedule management, and report data.

Required Cultural Behaviour:

• Extreme Ownership: Takes 100% accountability for the end-to-end execution of the Office of the Chief Executive; never allows tasks to drop or excuses to substitute for results.
• High Accountability & Follow-Through: Consistently closes feedback loops, holding leadership team members accountable to their commitments without requiring prompt from the Chief Executive.
• Proactive Problem Solving: Identifies execution bottlenecks, stale leads, or operational risks before they become issues, coming with solutions rather than problems.
• Bias for Action & Speed: Moves with high urgency, executing tasks quickly while keeping accuracy and professional excellence intact.
• Absolute Confidentiality: Uncompromising integrity and discretion regarding sensitive organizational, financial, and strategic information.

Application Closing Date
30th September, 2026.

How to Apply
Interested and qualified candidates should send their CV to: using the job title as subject of the mail.

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