Special Assistant to the Chief Executive Officer

Job title : Special Assistant to the Chief Executive Officer

About the Role

• The Special Assistant to the Chief Executive will serve as a trusted business partner to the Chief Executive, providing strategic, operational, administrative, and project support across key areas of the business.
• The role is designed for a high-potential professional who desires direct exposure to executive leadership, business development, strategic planning, and operational management. 
• The successful candidate will work closely with the Chief Executive on high-impact initiatives while developing the skills and experience required for broader leadership responsibilities.
• For the right candidate, this role offers a clear leadership development pathway and potential succession opportunity within the organisation.

Key Responsibilities

Strategic Support & Special Projects:

• Support the Chief Executive in the execution of strategic initiatives and business priorities.
• Conduct research, market intelligence, and competitive analysis to support decision-making.
• Prepare briefing notes, reports, presentations, and business recommendations.
• Drive special projects from conception through implementation.

Executive Coordination & Administration:

• Manage the Chief Executive's calendar, appointments, meetings, and travel schedules.
• Coordinate and prioritise executive correspondence and communications.
• Monitor action items and ensure timely follow-up on key commitments.

Stakeholder Management & Communication:

• Serve as a liaison between the Chief Executive and internal teams, clients, partners, regulators, and other stakeholders.
• Support relationship management activities and maintain effective communication channels.

Documentation & Reporting:

• Prepare, review, and edit reports, presentations, proposals, meeting materials, and official correspondence.
• Maintain confidentiality while handling sensitive business and executive information.
• Develop executive summaries and management reports as required.

Meeting Management:

• Coordinate executive meetings and engagements.
• Prepare agendas, record minutes, and track action items to completion.
• Ensure timely execution of decisions arising from meetings.

Business Development Support:

• Assist in identifying business opportunities, partnerships, and growth initiatives.
• Support proposal preparation, stakeholder engagements, and strategic business initiatives.
• Contribute to the development and implementation of growth strategies.

Professional Development:

• Demonstrate willingness to undertake industry-specific training and development.
• Be willing to obtain the International Air Transport Association (IATA) Certification in Travel Operations & Management.

Requirements

Education & Experience:

• Bachelor’s degree in business administration, Economics, Management, Marketing, International Relations, or a related field.
• Previous experience supporting senior executives, coordinating projects, managing operations, or working in a fast-paced business environment will be an advantage.

Core Competencies:

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Strong analytical, research, and problem-solving skills.
• High attention to detail and execution excellence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong competence in online research and the effective use of LinkedIn, Instagram, and other digital platforms.
• Ability to manage multiple priorities and perform effectively under pressure.
• Strong interpersonal and stakeholder management skills.

Personal Attributes:

• High level of integrity, professionalism, and discretion.
• Entrepreneurial mindset with strong commercial awareness.
• Proactive, resourceful, and solutions oriented.
• Strong sense of ownership and accountability.
• Ambitious and eager to develop into broader business leadership responsibilities.

What Success Looks Like:

The successful candidate will:

• Support the effective execution of strategic business initiatives.
• Improve executive productivity and operational efficiency.
• Strengthen stakeholder relationships and business partnerships.
• Demonstrate sound business judgment and commercial awareness.
• Contribute meaningfully to business growth and organisational performance.
• Develop the capability to assume increasing leadership responsibilities over time.