Executive Assistant (Strategic Partner to the Principal Partner)

Job title : Executive Assistant (Strategic Partner to the Principal Partner)

Reports to: Principal Partner 

JOB SUMMARY :

The Executive Assistant will provide not only high-level administrative support but also critical thinking, strategic insight, and proactive problem-solving. The successful candidate will anticipate needs, manage complexity, and ensure the Principal Partner’s time, priorities, and relationships are optimized for maximum organizational impact. This role requires someone who is resourceful, analytical, and confident navigating ambiguity capable of switching between big-picture strategy and fine grained detail with ease. The Executive Assistant will play a central role in project management, decision support, communications, and operational leadership, enabling the Principal Partner to focus on driving the mission forward. 

RESPONSIBILITIES: 

Strategic Support & Decision Enablement

• Serve as a thought partner to the Principal Partner by providing research, analysis, and recommendations to support informed decision-making. 
• Anticipate challenges, identify opportunities, and proactively propose solutions. Monitor the strategic agenda of the Principal Partner, ensuring alignment between priorities, commitments, and long-term goals. 
• Prepare briefs, synthesize information, and distill complex issues into actionable insights. Operational Leadership & Execution
• Manage and optimize the Principal Partner’s calendar, meetings, and commitments, ensuring focus on the highest-value activities. 
• Act as a gatekeeper and gateway, protecting the Principal Partner’s time while facilitating key relationships and opportunities.
• Track outstanding priorities, ensure follow-through, and drive accountability on projects and deliverables.
• Coordinate projects and initiatives across teams, ensuring deadlines are met and objectives achieved. Communications & Relationship Management 
• Draft, edit, and review high-level correspondence, reports, and presentations for clarity, tone, and strategic impact. 
• Manage internal and external communications, ensuring the Principal Partner’s voice and vision are consistently represented. 
• Liaise with senior stakeholders, clients, board members, and partners, strengthening trust- based relationships. 
• Follow up on connections and cultivate opportunities that advance organizational objectives. Event, Project & Travel Management 
• Lead the planning and execution of strategic meetings, board sessions, events, and conferences. 
• Manage logistics for national and international travel, ensuring seamless execution of itineraries and preparedness for engagements. 
• Support programmatic and project-level work, including budget monitoring, resource coordination, and reporting. Confidentiality & Professionalism 
• Handle sensitive matters with the highest degree of discretion and integrity. 
• Maintain strict confidentiality across organizational, personal, and financial domains. 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES 

• Strong analytical and problem-solving skills; ability to anticipate needs and design solutions. Degree in Engineering or similarly analytical fields strongly preferred
• Exceptional strategic thinking with the ability to connect daily execution to long term goals. 
• Advanced proficiency in productivity and collaboration tools (e.g., project management systems, communication platforms, note-taking apps, data analysis tools). 
• Outstanding oral and written communication skills, with executive-level polish. Skilled in stakeholder management, negotiation, and relationship-building. 
• Highly organized, with the ability to prioritize competing demands under pressure.
• Strong financial and business acumen; comfort with budgets and reporting. 
• Adaptable, decisive, and effective in navigating fast-paced, ambiguous environments.
• Emotional intelligence and situational awareness to support complex interpersonal dynamics. 

BEHAVIORAL QUALITIES 

• Operates as a strategic partner and trusted advisor, not just a support role. 
• High degree of initiative, ownership, and follow-through.
• Solutions-oriented and resourceful, with a proactive approach to challenges. 
• Professional maturity and confidence, able to work alongside senior executives and external leaders. 
• Passion for the mission of social development work with a balance of head and heart. 
• Calm, steady, and resilient under pressure, maintaining a positive outlook. 

EDUCATIONAL QUALIFICATIONS 

• B.ENG/HND in any Engineering field. 
• Must have minimum of “B” in Mathematics in WAEC/SSCE 
• Minimum 5 years’ experience as an Executive Assistant