Programmes Coordinator

Job Summary

• The Programmes Coordinator should be a highly skilled individual.
• The post-Holder will develop and execute engaging, high-impact programmes that align with our mission.
• This role requires a strategic thinker who can curate exceptional events, manage relationships with key stakeholders, and ensure a seamless experience for our members.
• This role is critical to shaping the experiences that drive member satisfaction, retention, and brand prestige at GAIA AFRICA.
• The ideal candidate will be creative, business-savvy, and highly organised.

Key Responsibilities
Programme Development & Planning:

• Conduct thorough research to identify relevant and timely themes for club programmes.
• Define programme goals, objectives, and expected outcomes in alignment with management strategy.
• Design innovative educational and networking programmes, including workshops, masterclasses, webinars, seminars, roundtables, business events, guest speaker events, mini club and social activities.
• Ensure key Club programmes are held and at a high quality
• Develop a comprehensive annual programme calendar that maximises engagement and value for members.
• Identify and evaluate potential speakers, trainers, and facilitators.
• Coordinate Gazelle events from planning to execution, including themes, relevant speakers, and sponsorship acquisition
• Work closely with Brand Communications and graphic designers to develop content and promotional materials.

Programme Execution & Management:

• Oversee the end-to-end planning and execution of both virtual and in-person programmes.
• Coordinate logistics, including venue selection, vendor negotiations, scheduling, and budgeting.
• Serve as the primary contact for speakers, guests, and stakeholders, ensuring smooth programme execution.
• Maintain accurate records of attendance, feedback, and key performance metrics to assess programme success.
• Ensure seamless coordination of all programme functions, including registration, setup, food & beverage, and technical requirements.

Stakeholder Engagement & Collaboration:

• Liaise with management to ensure programme initiatives align with overall business objectives.
• Build and maintain strong relationships with members, external partners, and industry experts.
• Represent the club at external events, conferences, and networking opportunities.
• Engage with members to encourage participation and gain feedback for continuous improvement.

Administration & Process Optimisation:

• Manage day-to-day administrative tasks related to programme operations.
• Monitor registrations, track RSVPs, and address inquiries or issues.
• Develop structured processes to improve programme efficiency and member engagement.
• Establish and document best practices for programme planning, execution, and review to support scalability
• Please note that, in your capacity as the Programmes Coordinator, you are expected to work closely with the Membership Coordinator and provide support for Membership operations.

Key Performance Indicators (KPIs)

• Programme Management: Ensure key Club programmes are held and at a high quality
• Programme Attendance: Achieve target participation rates for events.
• Member Engagement: Track satisfaction scores and qualitative feedback.
• Programme ROI: Ensure events are cost-effective and deliver high value.
• Partnership Development: Secure strategic collaborations and partnerships.
• Budget Adherence: Maintain programme expenses within allocated budgets.
• Operational Efficiency: Improve event planning processes and reduce execution time.

Key Requirements

• Bachelor’s degree in a relevant field (e.g., Communications, Event/Programmes Management, Business Administration).
• 7 to 10+ years of experience in programme management, event planning, or a related role.
• Strong organisational skills and ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in digital event platforms, project management tools, and Microsoft Office Suite (Word, PowerPoint, Excel, Adobe Acrobat).
• Experience with event management tools and virtual platforms (e.g., Zoom Webinar etc) is preferred.
• A well-established network of trainers, speakers, and industry experts is a plus.
• Experience managing budgets and financial planning for events.
• Ability to work flexible hours, including evenings and weekends when required.
• Knowledge of leadership development programmes and industry trends is advantageous.

Key Skills & Competencies

• Strategic Thinking: Ability to align programme initiatives with business goals.
• Creativity & Innovation: Develop fresh, engaging content that adds value to members.
• Project Management: Strong ability to plan, coordinate, and execute events.
• Relationship Management: Build and maintain strong professional relationships.
• Attention to Detail: Ensure high standards of quality and seamless event execution.
• Problem-Solving: Ability to adapt quickly and resolve challenges efficiently.
• Commercial Acumen: Understand budget management and cost-effective event planning.
• Time Management: Effectively prioritise tasks and meet deadlines.

Application Closing Date
31st July, 2026.

How to Apply
Interested and qualified candidates should send their Applications to:  View email address on hotnigerianjobs.com using the Job Title as the subject of the email.

Share this job: