Executive Assistant (People & Systems)
HR On Wheels - Hybrid
Job Summary
- The Executive Assistant - Business Operations & Systems is a high-trust execution partner to the CEO, responsible for turning executive priorities, decisions and recurring business activities into organised systems, clear actions and completed outcomes.
Key Responsibilities
- Support the CEO with calendar, meetings, correspondence and follow-ups.
- Prepare meeting agendas, notes and action points.
- Track tasks, deadlines and team commitments.
- Coordinate projects, travel, events and administrative activities.
- Manage and improve Zoho/business management systems and workflows.
- Create dashboards, reports, KPIs, reminders and automations.
- Develop SOPs, checklists and organised filing systems.
- Coordinate HR activities such as performance reviews, onboarding and training.
- Prepare weekly/monthly management reports for the CEO.
- Maintain confidential company and executive information.
- Identify bottlenecks and recommend process improvements.
Requirements
- Bachelor’s Degree in Business Administration, Management, Operations, Information Systems, Public Relations or related field.
- 2–6 years’ relevant experience in Executive Assistance, Business Operations, Project Coordination or similar roles.
- Experience with Zoho or similar CRM/ERP/business systems is highly desirable.
- Strong organisation, project management, communication, problem-solving and follow-up skills.
- Comfortable working with KPIs, dashboards and reports.
Application Closing Date
27th October, 2026.
How to Apply
Interested and qualified candidates should:
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