Depot Manager

Role Objective

• Custodian of depot stock with full accountability for accuracy, movement, and control. Ensure error-free inward, storage, and outward of goods as per defined processes.

Key Responsibilities
Inward Management:

• Ensure mandatory physical presence during unloading of all incoming materials
• Supervise offloading and arrangement item-wise in designated area (CAGE)
• Physically verify quantity against LTO documents
• Identify and record shortages, damages, discrepancies
• Approve movement into warehouse only after verification
• Authorize LTO to LTI conversion post confirmation
• Maintain inward register and report discrepancies immediately (WhatsApp + email)

Stock Control & Storage:

• Ensure proper storage in designated racks and locations
• Maintain systematic arrangement of SKUs
• Ensure strict warehouse access control
• Act as sole custodian of stock accuracy

Outward Management:

• Control pick list execution from sales team
• Prioritize picking based on delivery timelines
• Ensure accurate picking by warehouse staff
• Verify items in cage area against pick list
• Ensure correction of shortage/excess before approval of picklist
• Approve pick list before DELIVERY NOTE/INVOICE generation
• Ensure no dispatch without proper documentation
• Restrict customer access to warehouse/cage

Warehouse Operations Control:

• Ensure segregation of pickers and loaders
• Pickers – Internal handling
• Loaders – customer loading and offloading from factory
• Prevent overlap between teams
• Ensure disciplined movement across zones

Stock Accountability:

• Maintain full accountability for stock variance
• Investigate and report discrepancies
• Ensure zero tolerance for unexplained losses

Periodic Stock Verification:

• Conductweekly stock verification of minimum 20 SKUs every Saturday
• Ensure physical vs system reconciliation for all verified items
• Submit weekly stock verification report before close of business
• Provide variance explanation and corrective actions for discrepancies

Damage & Returns Handling:

• Verify customer returns as per policy
• Ensure invoice validation and condition check
• Weigh, record, photograph returned goods
• Make ERP entries as per SOP
• Submit for approval and process returns

Coordination & Communication:

• Coordinate with warehouse, sales, and management
• Provide stock updates and reporting
• Ensure timely communication

Administrative Responsibility:

• Provide administrative oversight to sales team
• Support coordination between sales and warehouse

Petty Cash Management (To include in the induction by Finance):

• Maintain and manage depot level petty cash as per company policy
• Ensure proper recording, documentation, and approval of all expenses
• Submit periodic petty cash statements and supporting documents
• Ensure compliance with financial controls and audit requirements

System & Process Compliance:

• Adhere to ERP processes and SOPs
• Ensure no process deviation

Requirements

• Interested candidates should possess relevant qualifications with experience.

Application Closing Date
16th October, 2026.

How to Apply
Interested and qualified candidates should send their CV to: using “Depot Manager” as subject of the email.

Note: Only shortlisted candidates will be contacted.

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