Inventory Manager

Job title : Inventory Manager

Job Summary

• The Inventory Manager is responsible for planning, organizing, controlling, and monitoring all inventory activities across J3 Foods & Stores International.
• The role ensures optimum stock availability, accurate inventory records, minimal stock losses, effective warehouse operations, and timely replenishment to support business growth.
• The Inventory Manager will implement inventory control procedures, supervise inventory personnel, conduct audits, and ensure compliance with company policies and inventory management best practices.

Key Responsibilities
Inventory Control & Accuracy:

• Develop and implement effective inventory control systems.
• Monitor inventory levels across all warehouses and outlets.
• Ensure all stock receipts, transfers, and issues are accurately recorded in the ERP system.
• Investigate and resolve inventory discrepancies promptly.

KPI:

• Inventory accuracy of 99% or above.
• Monthly stock variance not exceeding 0.5%.
• 100% of inventory transactions recorded within 24 hours.
• Inventory discrepancies investigated and resolved within 48 hours.

Stock Planning & Replenishment:

• Monitor stock levels and reorder points.
• Coordinate timely replenishment of products to branches and warehouses.
• Prevent stock-outs and overstock situations.
• Collaborate with Procurement and Sales teams on inventory forecasts.

KPI:

• Product availability maintained at 98% or above.
• Stock-out rate below 2% monthly.
• Overstock value maintained within approved company limits.
• Replenishment requests processed within 24 hours.

Warehouse Operations:

• Supervise warehouse inventory processes.
• Ensure proper receiving, storage, picking, and dispatch of goods.
• Maintain FIFO/FEFO inventory practices.
• Ensure proper product handling to minimize damage.

KPI:

• Warehouse operational compliance score of 95% or above.
• Product damage below 0.3% of inventory value.
• FIFO/FEFO compliance at 100%.
• Zero unauthorized stock movement.

Stock Audits & Cycle Counts:

• Plan and conduct regular cycle counts and periodic stock audits.
• Coordinate annual physical inventory counts.
• Ensure audit findings are resolved promptly.
• Maintain complete inventory documentation.

KPI:

• Monthly cycle counts completed 100%.
• Quarterly inventory audits completed on schedule.
• Audit discrepancies resolved within 5 working days.
• Zero unresolved inventory audit issues.

Inventory Reporting:
Prepare and submit:

• Daily Inventory Report
• Weekly Stock Movement Report
• Monthly Inventory Valuation Report
• Slow-Moving Stock Report
• Expiry Report
• Inventory Variance Report

KPI:

• 100% on-time submission of reports.
• Report accuracy of 98% or above.

Expiry & Loss Prevention:

• Monitor products approaching expiry.
• Coordinate stock rotation across branches.
• Minimize product expiration and wastage.
• Investigate inventory losses and recommend corrective actions.

KPI;

• Expired stock below 0.5% of inventory value.
• Inventory losses below 0.3% monthly.
• 100% investigation of stock loss incidents.

Team Leadership & Staff Management:

• Supervise inventory officers, warehouse supervisors, storekeepers, and inventory clerks.
• Conduct regular training and performance evaluations.
• Ensure staff comply with inventory procedures and safety standards.
• Foster accountability and teamwork.

KPI:

• Staff attendance above 95%.
• Monthly performance reviews completed for all direct reports.
• At least one inventory training session conducted each month.
• Zero major disciplinary cases due to poor supervision.

ERP & Inventory Systems Management:

• Ensure all inventory transactions are accurately entered into the ERP system.
• Monitor system integrity and stock records.
• Collaborate with IT on inventory system improvements.
• Train staff on ERP inventory processes.

KPI:

• ERP inventory accuracy above 99%.
• Zero unauthorized inventory system adjustments.
• Inventory data updated within 24 hours.

Compliance & Internal Control:

• Enforce company inventory policies and SOPs.
• Ensure compliance with internal controls.
• Safeguard company inventory and warehouse assets.
• Support internal and external audits.

KPI:

• Compliance audit score of 95% or above.
• Zero cases of inventory fraud attributable to negligence.
• 100% compliance with company inventory procedures.

Continuous Improvement:

• Analyze inventory trends and recommend improvements.
• Reduce inventory carrying costs.
• Improve warehouse efficiency and stock turnover.
• Implement process improvement initiatives.

KPI:

• Improve inventory turnover ratio annually.
• Reduce inventory holding costs by agreed company target.
• Implement at least two process improvement initiatives each year.