Senior Procurement Officer (Indirect & Governance)

Role Overview

• Provide procurement governance and disciplined sourcing for assigned indirect spend and governance-controlled categories.
• You will ensure purchases are properly approved, competitively sourced where feasible, documented to audit standards, and aligned to budgets and Delegation of Authority.
• Success is measured by compliance rate (approval and evidence packs), cycle-time discipline, reduced spend leakage, vendor master integrity (including bank verification), and audit-ready procurement files.

Key Responsibilities
Sourcing and procurement execution (assigned categories):

• Run sourcing event (request for quotation(RFQs)/ request for proposal (RFPs) and supplier evaluations using transparent scoring, documented recommendations, and stakeholder alignment.
• Negotiate commercially sound terms and support cost optimisation with clear baselines and validation.
• Draft and maintain complete procurement packs (scope, pricing, SLAs/deliverables) and coordinate contracting with Legal/Compliance where required.
• Support contract preparation with Legal/Compliance where required; ensure contracts align with policy and business needs.

Governance, approvals and spend control:

• Enforce Delegation of Authority and budget owner approvals; reject or escalate non-compliant requests.
• Manage exceptions (emergency/single-source) with documented rationale, approvals, and post-event reviews.
• Maintain procurement pipeline and registers (approvals, exceptions, sourcing decisions) for traceability and management reporting.
• Maintain a register of approvals, exceptions and sourcing decisions for audit traceability and repeatability.

Vendor onboarding and vendor master integrity:

• Enforce vendor onboarding/KYC standards and completeness for new suppliers.
• Manage bank detail verification for new vendors and bank changes; retain approvals and evidence.
• Support periodic vendor master reviews to identify duplicates, anomalies, and control breaches.

Receiving, documentation and procure-to-pay readiness:

• Oversee receiving discipline via the Receiving Officer to ensure accurate GRN/confirmation and supporting documentation.
• Ensure AP has complete packs for invoice processing (approvals, PO/contract where applicable, delivery evidence, confirmations).
• Maintain structured audit-ready evidence packs (RFQs, evaluations, approvals, contracts, POs, receiving documentation) and support audits/control testing.

Cross functional collaboration and continuous improvement:

• Partner with Finance, budget owners and operations to reduce non-compliant purchasing and shorten cycle times through clearer requirement.
• Set clear targets and routines for the Receiving Officer (accuracy, timeliness, documentation completeness) and coach performance.
• Improve procurement templates and SOPs (RFQ packs, scoring sheets, onboarding checklists, receiving controls) to standardise quality.
• Identify recurring leakage points and drive process fixes with Finance, Internal Control, and budget owners.

Requirements
Education and Experience:

• Bachelor’s Degree in Procurement, Supply Chain, Business, Finance, or related discipline.
• Professional certification (CIPS or equivalent) is an advantage.
• 6–8+ years’ procurement experience with strong governance exposure (FMCG/retail/distribution preferred).
• Senior-professional individual contributor role requiring confident enforcement of policy and ability to manage complex stakeholder demands.

Technical skills and competences:

• Strong sourcing and negotiation capability; able to run RFQs and evaluate suppliers objectively.
• Strong documentation discipline: audit-ready evidence packs, approvals traceability, and change control logs.
• Solid understanding of procure-to-pay interfaces with AP and Treasury, and approvals governance (Delegation of Authority).
• Strong Excel/Google Sheets skills; ERP/procurement system exposure is an advantage.
• Vendor onboarding controls including bank detail verification and anti-fraud discipline.

Behavioural competencies:

• High integrity and confidence to enforce controls under pressure.
• Commercial judgement and strong stakeholder management (firm, collaborative).
• Structured thinking and strong follow-through; closes actions and escalates early with options.
• Ownership mindset; proactive risk identification and mitigation.
• Clear written and verbal communication; able to influence without authority.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their Resume and their portfolio detailing their relevant experience and achievements to:  using the Job Title as the subject of the mail.

Share this job: