Head, Logistics & Road Safety Operations

Job Summary

• The Head of Logistics is a senior leadership role responsible for the end-to-end management of all logistics operations supporting the petroleum refinery. This encompasses the management of fan slips and waybills for refined product lifting by off-takers, port clearance and customs coordination for inbound cargo, transportation of spares and materials from port to refinery, intra-refinery material flow management, dedicated truck park and truck call system operations, and the enforcement of road safety standards across all logistics activities.
• The role ensures that the refinery's supply chain is efficient, compliant, cost-effective, and safe.

Key Roles & Responsibilities:
Refined Product Lifting — Fan Slip & Waybill Management

• Oversee the end-to-end process for refined product lifting, ensuring all authorized off-takers and customers are properly scheduled and processed.
• Manage the issuance, verification, and control of fan slips (loading authorizations) for all products lifted from the refinery, ensuring alignment with approved product allocations and sales orders.
• Generate, review, and file waybills for every product lifting transaction, capturing accurate details of product type, volume, destination, transporter, and driver.
• Ensure a robust reconciliation process between fan slips issued, waybills generated, and actual volumes lifted, flagging and resolving any discrepancies promptly.
• Coordinate with the Commercial, Sales, and Finance teams to ensure lifting schedules aligned with customer nominations, payment confirmations, and product availability.
• Maintain a secure, auditable documentation system for all lifting records in compliance with NUPRC regulations and internal controls.
• Manage truck queuing, bay allocation, and loading operations to ensure orderly, safe, and efficient product lifting at the loading gantry/terminal.

Port Logistics & Customs Clearance:

• Lead all port operations activities including pre-arrival coordination, cargo discharge supervision, and port handling logistics.
• Manage relationships with the Nigerian Ports Authority (NPA), Nigeria Customs Service (NCS), and other relevant port agencies to facilitate seamless cargo clearance
• Coordinate the activities of clearing agents and customs brokers to ensure timely and compliant clearance of all refinery consignments.
• Monitor demurrage timelines and take proactive steps to avoid or minimise port charges.
• Ensure full compliance with import regulations, SON standards, NUPRC requirements, and applicable trade laws.
• Maintain up-to-date knowledge of changes in port procedures, tariff schedules, and customs regulations.

Port-to-Refinery Delivery Management:

• Plan, coordinate, and oversee the transportation of all spares, equipment, chemicals, and materials from the port to the refinery site.
• Manage a fleet of owned or contracted trucks and heavy haulage vehicles, ensuring availability, roadworthiness, and scheduling efficiency.
• Develop and implement optimal delivery routes, schedules, and contingency transport plans.
• Ensure all cargo is handled, loaded, and transported safely in accordance with applicable regulations and company standards.
• Track and report on delivery performance metrics including on-time delivery rates, costs, and incidents.

Intra-Refinery Material Flow Management:

• Oversee the internal logistics and material flow within the refinery, including the movement of raw materials, chemicals, finished products, and operational spares.
• Coordinate with Warehouse, Procurement, and Operations teams to ensure materials are available at the right location and time.
• Implement inventory movement controls and material traceability systems within the refinery boundary.
• Manage internal transport resources (forklifts, cranes, internal vehicles) and ensure their maintenance and safe operation.
• Identify and resolve bottlenecks in internal material flow that could impact refinery production targets.

Truck Park Management & Truck Call System:

• Oversee the day-to-day operations of the dedicated truck park, ensure it is well-organized, adequately maintained, and managed in accordance with the refinery's HSSE and security standards.
• Manage truck park capacity, zoning, and orderly allocation of parking bays to inbound and outbound vehicles, preventing congestion and ensuring smooth vehicle circulation within the park.
• Design, implement, and continuously improve the truck call system, establishing a structured and transparent process for calling trucks from the park to the loading gantry in a controlled, fair, and efficient sequence.
• Coordinate truck call scheduling with product availability, loading bay readiness, and lifting nominations to ensure trucks are called only when loading conditions are confirmed, eliminating unnecessary waiting and gantry congestion.
• Enforce pre-departure vehicle inspection and driver verification protocols at the truck park, ensuring only roadworthy, compliant, and authorized trucks are called to load.
• Maintain accurate records of all trucks in the park including registration details, transporter identity, assigned customer/product allocation, and dwell time, and provide regular reports on truck throughput and park utilization.
• Liaise with Security, HSSE, and the Commercial team to manage access control at the truck park, prevent unauthorized entry, and address conduct or safety violations by drivers and transporters.
• Explore and drive the adoption of digital tools or automation (e.g., truck management software, RFID, queue management systems) to enhance truck park efficiency, traceability, and turnaround time.

Road Safety Operations:

• Develop, implement, and enforce the refinery's road safety management plan covering all logistics-related road operations.
• Ensure all drivers and transport operators comply with company road safety policies, traffic regulations, and HSSE standards.
• Conduct and oversee regular road safety inductions, and toolbox talks.
• Investigate all work-place road incidents and near-misses, identify root causes, and implement corrective actions.

Strategic, Budgetary & Stakeholder Management:

• Develop and manage the annual logistics budget, tracking expenditure and driving cost optimization initiatives.
• Build and maintain strategic relationships with government agencies, port authorities, shipping lines, off-takers, and logistics service providers.
• Lead, mentor, and develop the logistics team, setting clear KPIs and conducting regular performance reviews.
• Provide timely reports and analytics on logistics performance to senior management.
• Support procurement and project teams with logistics planning for capital projects and turnaround activities.

Qualifications & Experience

• Bachelor’s Degree Required in fields such as Business Administration, Supply Chain Management, Logistics, Finance, or Engineering.
• 7–10+ years of progressive experience in procurement, sourcing, or supply chain management.
• Master's Degree/MBA – added advantage.
• Professional certification (CIPS, CPSM, CPSD, CSCP, etc.) is an advantage
• Category Expertise: Deep "inside out" knowledge of specific categories (e.g., IT, Raw Materials, or Marketing services) is often required depending on the industry. 
• Leadership Track Record: Proven experience managing and developing a team of category managers, analysts, or buyers.
• Strategic Sourcing: A history of leading complex, high-value negotiations and managing large-scale global or regional deals.
• Systems Proficiency: Hands-on experience with ERP/MRP systems like SAP (Ariba), Oracle, Coupa, or NetSuite is typically mandatory.

Functional Competencies:

• ERP/WMS systems proficiency (SAP, Oracle, or equivalent) for logistics and inventory management
• Fleet management systems and vehicle tracking platforms
• Demurrage management and freight cost optimisation
• Logistics data analysis, reporting, and performance management
• Contract management for haulage and freight service providers
• Fan slip and waybill management for refined product lifting
• Petroleum product loading gantry and terminal operations
• Truck Park management and truck call system design
• Port operations, cargo handling, and vessel coordination
• Port-to-refinery transportation and route management
• Intra-site material flow and inventory movement control
• Nigerian Customs Service (NCS) procedures and tariff knowledge
• Nigerian Ports Authority (NPA) operational regulations
• NUPRC/DPR downstream petroleum compliance
• SON, PPPRA, and trade regulatory frameworks
• FRSC road safety and journey management compliance
• HSSE standards in logistics and petroleum handling environments

Behavioural Competencies:

• Inspires, coaches, and develops a high-performing logistics team
• Leads by example with visible commitment to safety and integrity
• Build trust across teams through transparent and consistent conduct
• Delegates effectively while maintaining accountability for outcomes
• Manages performance proactively and with fairness
• Demonstrates strategic thinking and long-range planning capability 
• Analyses complex, multi-variable problems and makes sound decisions under pressure
• Balances short-term operational demands with long-term improvement goals
• Exercises sound commercial and risk judgement in logistics decisions
• Proactively identifies and resolves operational bottlenecks

Digital Competencies:

• Fan slip & waybill accuracy rate
• Lifting volume reconciliation variance
• Product lifting turnaround time
• Truck Park dwell time
• Truck call-to-load cycle time
• Customs clearance cycle time
• On-time port-to-refinery delivery rate
• Demurrage costs
• Intra-refinery material availability rate
• Road safety incident rate (LTI)
• Logistics cost vs. budget

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:

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