Planning & Budget Officer

SERVICE DIMENSIONS

• To coordinate the planning, budget process and performance review of all the departments in the Facilities Management & Administration Division thereby ensuring that planned activities are on schedule, performance is within approved budget and ease of cost recovery for the Company.
• Follow up FM&A contracts status to ensure contracts are renewed as and when due, without falling into regularisation.
• Ability to interpret the technical issues into financial figures understandable by all concerned.
• Ability to manage departments budget expectations, especially in budget cuts and arbitrations.
• Tasks are usually deadline driven and could be on short notice to meet both corporate and partners’ requirements.
• Information gathering from various technical personnel cutting across various departments could be daunting.
• Frequent misunderstanding with the technical persons especially in periods of budget cutting.
• KPIs for weekly/monthly reports and work programmes from technical departments are compiled, monitored and analyzed for GS division.
• Interface with government agencies and regulatory bodies.
• Interface between vendors with payment issues and finance department.
• Readiness to travel at any time for duties relating to the division.
• Thoroughness in the discharge of duties is very important to eliminate complications on the job and existing work procedures.
• Good interpersonal relationship management, patience and understanding with internal and external partners

ACTIVITIES

Budget and Reporting

• Responsible for receiving from NUIMS yearly, approved and OML130 Projects.
• Works with Partners & Authorities Relations Division, Finance review yearly financial performance (General Investments Supply Chain Management).
• Prepares Five years budget plan for FM&A Division (Pluri-annual Actively supports and works with Sectional Heads/Managers of their budgets.
• Develop, formulate and recommend budget defense strategies FM&A Division.
• Monitor actual expenditure vs. budget, analyze variances, and recommend corrective actions.
• Monthly reports of FM&A budget performance in liaison with Responsible on areas to strengthen.
• Track contract costs, service charges, and vendor spend optimization.

Interfacing with Partners and other departments

• Visits Lagos when necessary to participate in Quarterly Division and NUIMS.
• Drives Duet meetings. Conducts two nos. weekly meetings to Payment (P2P) meeting with CPNC, Finance and FM&A the internal processes before invoicing/payment.
• Assists in preparing slides for CC1 / CC2 presentations contracts in FM&A Division.
• Prepares Weekly/ Monthly report on the progress of key projects to Management in MS Project Application.
• Works with Internal Control and the Decentralized Buyers in FM&A to ensure that all POs and SPRs processed are in line with the DOA.
• Performs over-sight functions on the activities of eJPC creators and ensures that FM&A contractors are paid on time.

Planning

• Coordinate the preparation of annual FM&A budgets (OPEX & CAPEX) aligned with corporate targets and asset requirements.
• Develop medium- and long-term financial plans, forecasts, and cost scenarios.
• Prepares on monthly basis FM&A integrated planning schedule and updates and ensures that project activities are properly captured and posted on time.
• Consolidate inputs from maintenance, real estate, administration, and project teams into a coherent business plan.
• Prepare and follow up FM&A planning via enterprise tool like Primavera, aligning resources, schedules and operations through integrated planning and forecasting processes.
• Prepares weekly KPIs for the department and ensures that activities of the former are properly captured for Divisional meetings.
• Carries out any other duties as may be assigned by hierarchy from time to time.

ACCOUNTABILITIES

• Coordinates the preparation of Facilities Management & Administration Division corporate and partners budget to ensure timely submission and approval.
• Coordinates the preparation of FM&A Division budget performance defense with the partners to ensure all costs are fully recovered.
• Monitors the FM&A budget lines to ensure budget performance are within approved budget limits and propose realignments where necessary.
• Follows up FM&A contracts with CPNC to ensure contracts are renewed as and when due without regularization.
• Promotes good and cordial relationships with both internal and external customers for smooth operations.
• Keeps informed and abreast of evolving trends in third party payments system to ensure smooth interaction with relevant bodies.

HSE OBJECTIVES

• Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
• Participate in all HSE committee meetings and all safety drills.

Requirements

QUALIFICATIONS / EXPERIENCE REQUIRED

• Good University Degree in Finance, Economics or Engineering discipline
• At least 5 years post NYSC working experience.
• Good command of English language.
• Good interpersonal skills.
• Knowledge of computer software like MS Office Suit, Ms Project, Primavera, AutoCAD,