Finance and Accounting Manager – Job Description

About the Role

HRLeverage, the Pan-African workforce management company providing top-notch business solutions to SMEs and large organizations, is seeking an experienced Finance and Accounting Manager with proven experience in educational institutions. The Finance and Accounting Manager will oversee financial planning, budgeting, forecasting, accounts controlling, and financial reporting for the school, ensuring compliance with all relevant laws and accounting standards. In addition, the Finance Manager will be responsible for invoicing, receivables, and real-time ERP postings, supervise one experienced Accountant, and report directly to the Head of Administration.

Key Responsibilities

Financial Management & Strategy

Manage the day-to-day financial operations of the school, ensuring robust systems of financial control.
Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
Maintain accurate financial records by documenting all transactions, processing invoices, and managing receipts.
Oversee accounts payable and accounts receivable, ensuring accurate and timely payments and collections.
Prepare and present accurate financial statements and reports on a monthly, quarterly, and annual basis.
Lead the annual budget preparation process in consultation with the Principal and Department Heads.
Monitor expenditure against budget, report on variances, and recommend corrective measures.
Manage the school’s cash flow, investment monitoring, and prepare regular forecasts.

Provide financial analysis to management and the Board, including monthly finance updates to the Board Finance Committee.

Accounts Receivable & Invoicing

Prepare and issue invoices for school fees, Speech Therapy, AGs, and other
Monitor and record incoming payments in the accounting system (Hansa/ERP).
Reconcile student and customer accounts on an ongoing
Track and monitor the payment of fees, sending timely reminders to parents/guardians.
Develop and implement effective fee collection procedures to minimize outstanding balances.
Address and resolve parent and pupil queries regarding school fees and
Provide regular reports on outstanding receivables and collections.

General Accounting & Systems

Enter approved invoices and financial data into the ERP system on a real-time
Assist with reconciliations of sub-accounts and trial
Support month-end and year-end closing
Maintain accurate records of all income-related

Procurement & Expense Management

Process purchase orders and vendor invoices, ensuring purchases are properly authorized and within budget.
Manage petty cash, track expenses, and process reimbursements for
Oversee inventory control for school supplies and other

Compliance and Auditing

Ensure all financial transactions comply with Ghanaian financial regulations and international accounting standards.
Manage statutory payments (e.g., VAT) and coordinate with Accountant for SSNIT & PAYE filings.
Coordinate internal and external audits, preparing financial schedules and implementing recommendations.
Monitor all relevant legislation to ensure the school’s ongoing financial

Team Leadership and Collaboration

Lead the finance team and collaborate with school leadership on financial
Support the Accountant in day-to-day accounting
Collaborate with school leadership on financial planning and
Provide financial analysis to management and the Board, including monthly finance updates to the Board Finance Committee.

Qualifications

Bachelor’s Degree in Accounting or
Professional Certifications (CIMA, CFA, CPA, ACCA)
Strong knowledge of Ghana Tax and financial regulatory
Minimum 10 years’ experience in finance management, preferably in an international organization or educational/non-profit setting.
Proficiency in accounting software (QuickBooks/Hansa) and advanced Microsoft

More Information

Experience Level Manager
Total Years Experience 10-20

Financial & Accountant Manager