Document Control Specialist
Prime Atlantic Limited
Job Summary
- Responsible for overseeing the creation, organization, storage, retrieval, and security of company documents, ensuring compliance with regulatory standards and internal policies.
- The role involves implementing efficient document management systems, maintaining version control, and facilitating seamless access to critical records while safeguarding confidentiality and data integrity.
Job Details
- Design, implement, and manage Group document repositories (including SharePoint), ensuring structured storage, version control, and controlled access.
- Maintain consistent document classification, metadata tagging, naming conventions, and versioning across Group and subsidiary documents.
- Coordinate document circulation for review, collaboration, approval, and controlled release.
- Serve as the primary point of contact for document control queries and workflow issues across the Group.
- Provide training and ongoing guidance to Group and subsidiary teams on document management best practices.
- Promote consistency, discipline, and accountability in document handling across the organization.
- Ensure document management practices comply with applicable regulatory, legal, and ISO standards (e.g., ISO 9001, ISO 27001).
- Implement and enforce document security controls, including permissions, access rights, and confidentiality protocols.
- Conduct periodic document audits to ensure compliance, accuracy, and data integrity.
- Support subsidiaries in maintaining compliant documentation aligned with Group governance standards.
- Develop, implement, and enforce Group document control, retention, and disposal policies.
- Automate document retention and destruction processes in line with approved schedules.
- Continuously optimize document workflows, templates, and systems based on business needs and user feedback.
- Collaborate with IT and cross-functional teams to integrate document management systems with Microsoft 365, Teams, and other enterprise tools.
Requirements
- Education Qualification: Bachelor’s Degree in Library Science, Records Management, Information Management, Business Administration, Computer Science, or a related field.
- Professional Qualification: Membership of a related professional body e.g. ISO 9001, Lead Auditor, CIRMN etc.
- Experience: 5-8 years of experience in document management, records management, or related fields in the oil & gas industry.
Benefits
HMO.
Application Closing Date
15th July, 2026.
How to Apply
Interested and qualified candidates should send their Applications to: View email address on hotnigerianjobs.com and copy: View email address on hotnigerianjobs.com using the Job Title as the subject of the email.
Note: Only qualified candidates should apply.
Share this job:
Vacancy posted 7 hours ago
Similar jobs that could be interesting for youBased on the Document Control Specialist in Victoria Island, Lagos vacancy
- ...Job Summary We are seeking a detail-oriented and organized Document Controller to manage project documentation, ensure proper filing, tracking, and distribution of documents, and support project communication processes. The ideal candidate must be proficient in Microsoft...
- ...Job Purpose ~ Responsible for managing, organizing, and controlling project documentation to ensure accuracy, proper filing, and easy retrieval of all construction project records. Key Responsibilities Manage and maintain all project documents, drawings, and...
- ...Summary We are seeking an experienced and detail-oriented Tax Specialist with strong knowledge of Nigerian tax laws, accounting... ...Ensure accurate tax computations, timely remittances, proper documentation, and audit-ready record retention. Prepare tax provisions,...
- ...Job Summary The CCTV & Access Control Maintenance Technician is responsible for carrying out the installation, preventive maintenance... ...service reports, maintenance checklists, and job completion documentation accurately. Report equipment defects, recurring faults, and...
- ...Summary (Please note that this is a shift job) The CCTV & Access Control Maintenance Supervisor is responsible for supervising the... ...equipment under warranty or maintenance contracts. Ensure proper documentation of maintenance activities, equipment labelling, cable...
- ...DevOps Defines deployment and release guidelines Defines and executes environment planning and cross-functional dependencies Documents the software configuration management practices and educates cross-functional stakeholders on the process and tools Software...
- ...Framework (ERMF), and delegation of authority documents where relevant. Responsible for the... .... As an independent second line risk control function, to execute the relevant... ...independent risk control and the provision of specialist advice and constructive challenge in a...
- ...Job Summary ~ As the Inventory Officer, you will oversee inventory processes, monitor stock levels, and ensure accurate documentation and control of inventory activities across the organization. Responsibilities Monitor inventory levels and maintain accurate stock...
- ...and accounts Maintain and update client account records and documentation Handle corporate actions (dividends, bonus issues, etc.)... ...Support compliance with regulatory requirements and internal controls Assist with audits and provide necessary operational documentation...
- ...performance. Drive leadership by ensuring gaps are close in terms of control and procedures Prepare report as regards to the vehicle... ...in terms of permits, driver's certification and other relevant documents. Ensure that all the drivers are trained on the bases...
- ...environment. The role focuses on proactive facility management, risk-controlled execution, compliance adherence, and service reliability... ...cards, workstation setup, and ergonomic assessments). Document and report any operational gaps or recurring issues to support...
- ...and final bills for project submissions. Maintain billing documentation and ensure compliance with contract requirements. Review work... .... Support project management with commercial and cost control insights. Requirements ~ Bachelor of Engineering (B.E.) in...
- ...productivity. Manage warranty claims and ensure accurate processing, documentation, and compliance with company and manufacturer policies.... ...service improvement. Monitor departmental budgets, control operating expenses, and identify opportunities to improve service...
- ...Support board and management meetings through legal guidance, documentation, and governance oversight. Manage corporate records,... ...Develop and maintain compliance policies, procedures, and controls. Oversee regulatory filings, reporting obligations, and licensing...
- ...Management Project Asset & Infrastructure Oversight Project Documentation, Report & Principles Project Postmortem/Lessons Learnt... ...and willingness to stop work when necessary. Project Controls – Proficiency in Earned Value Management, scheduling, cost forecasting...
- ...Job Summary We are an international specialist eye care facility dedicated to providing world-class optical and surgical health services. We are seeking a results-driven Promotional Marketing Officer to drive patient acquisition, expand our corporate network, and...
- ...role, and it is not a CFO position. It is a strong financial controller who can run the full finance function of a growing real estate... ...releases against QS certification — Prepare all drawdown documentation for the bank at each certified milestone — Reconcile...
- ...optimal stock levels. Approve purchase orders and procurement documentation within delegated authority limits. Financial Management... ...expenditures and identify savings opportunities. Ensure cost controls and effective utilization of procurement resources. Support...
HR_FACILITY LTD
Victoria Island, Lagos9 days ago - ...possible — external shoots commissioned, directed, and quality-controlled by you — Write all captions, brand copy, and editorial... ...organization's visual standard — brochures, presentations, floor plan documents, and digital assets — Support the Head of Sales with...
- ...drawings, technical specifications, material take-offs, and project documentation are reviewed and aligned with project requirements.... ...Commercial Management Develop and manage project budgets and cost control mechanisms. Monitor project expenditures and ensure effective...
LC Electrical & Instrumentation
Victoria Island, Lagos8 days ago - ...operational, financial, and compliance audits across outlets, commissary, supply chain, and corporate offices. Evaluate internal controls, identify gaps, and recommend improvements to mitigate risks. Perform fraud risk assessments and investigate irregularities as...
- ...Responsibilities Preparing and maintaining the dental equipment, instruments and materials within a dental surgery Carrying out infection control and decontamination procedures Recording dental charting carried out by clinicians (If applicable) Preparing, mixing and...
- ...performance, prepare seasonal buying reports, and track sell-through rates Collaborate with cross-functional teams to ensure quality control, inventory availability, and timely product delivery. Requirements Bachelor's degree in Business Administration, Supply Chain...
- ...development and construction industry. Strong financial acumen with proven experience in multi-billion Naira project budgeting and cost control. Candidates must be within the age range of 40 to 50 years. Proven track record of successfully delivering multiple, complex...
- ...Overview Client is seeking a meticulous Fund/Management Accountant to take ownership of the valuation, reporting, and financial control of our investment portfolios. You will ensure that all funds under management remain compliant with SEC Nigeria Rules and International...
- ...signs of burnout, conflict, misconduct, or disengagement and proactively recommend corrective actions. Staff Oversight and Payroll Control: Maintain familiarity with staff members, their roles, and responsibilities. Ensure staff effectively carry out their...
- ...communities we serve. Job Summary The Finance Manager is responsible for overseeing all financial management, reporting, and control functions within Katsu MFB. The role ensures the accuracy and integrity of financial data, compliance with CBN regulations, and...
- ...maintenance schedule Adhere to all traffic laws, road safety regulations, and Company driving policies at all times Manage vehicle documentation, including insurance, roadworthiness certificates, and driver's license renewals, ensuring they are always valid and up to date...
- ...of utilities, vendor invoices, and statutory obligations. Support internal and external audits by providing required financial documents. Assist in the preparation of budgets and forecasts. Maintain documentation for financial processes and ensure compliance with...
- ...Conduct vehicle presentations, test drives, and product demonstrations. Prepare accurate quotations, proposals, and sales documentation in line with company policies. Coordinate with internal teams (operations, finance, logistics, and after-sales) to ensure smooth...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Document Control Specialist. Be the first to apply!
