Specialist - Contracts Finance

Job title : Specialist - Contracts Finance

Description

• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submission
• Review solicitations and prepares routine response for proposals, bids, and contract modifications
• Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure
• Draft and negotiate simple contractual instruments commensurate with skills and grade level
• Manage and process renewals for maintenance, support, subscriptions, etc. including assurance that the renewals comply with the applicable contract and completing any required purchasing documents.
• Prepare, organize and maintain contract records and file documenting contract performance and compliance
• Conduct research to support contract audit and or facilitate business unit contracting trends
• Perform contract closeout activities
• Communicate contract policy and practice to internal business teams 
• Ensure contract review, approval and execution in accordance with corporate and/or business unit guidelines
• Maintain professional business relationships with internal contract stakeholders, other contracting support teams within the company (e.g Legal, Finance, Procurement), and external product and service vendors
• Respond to alerts from the contract administration dashboard and resolve problems to ensure the overall health of the contract portfolio 
• Ensure linkages to data on spending, risk, and budget for real-time and predictive analytics are accurate and timely
• Maintain working knowledge of the principles and practices of the company's chosen markets
• Maintain basic knowledge of trends in contract administration best practices relevant to company's operations
• Specialist, Contract would support the Manager, Sourcing and would be involved in the following sub-functions:
  • Supplier registration and qualification
  • Sourcing master data maintenance
  • Category needs and spend analysis
  • Development of Master Services Agreements and Local Country Contracts for GFA’s
• Create/maintain pre-qualification questionnaires/Request for Information (RFI)/surveys/Request for Proposal (RFP)/Request for Quotation (RFQ)/auctions 
• Participate and provide inputs in project status meetings and operational meetings
• Propose operational changes and provide associated user impact assessment

Education:

• First degree in Supply Chain Management or any related discipline
• CSCP (Certified Supply Chain Professional)
• Fluent in English 

Experience:

• 3 - 7 years’ experience in an area of specialization; with experience working with others
• Experience working in a medium-sized organization