Personal Assistant to CEO

About the Role

• A technology-first commercial strategy and solutions company is seeking a proactive, organised and discreet Personal Assistant to provide administrative, organisational and operational support to the Chief Executive Officer.
• The successful candidate will manage the CEO’s schedule, prioritise requests, anticipate needs and coordinate daily activities to ensure smooth and efficient operations.

Key Responsibilities

• Calendar and schedule management: Manage the CEO’s diary, schedule appointments and meetings, and allow adequate time for travel, preparation and focused work.
• Communication and access management: Serve as the primary point of contact for the CEO, screening calls, meeting requests and visitors while prioritising matters requiring attention.
• Meeting support: Prepare agendas and briefing materials, organise meeting documents, and record minutes and action points.
• Workspace readiness: Ensure the CEO’s workspace, meeting rooms and required technology are ready ahead of the CEO’s arrival each morning.
• Document management: Handle correspondence, paperwork, approvals and confidential records with accuracy and discretion.
• Guest hospitality: Welcome clients, investors, board members and other executive guests, and coordinate refreshments and meeting arrangements.
• Travel coordination: Arrange flights, accommodation and ground transportation, and prepare detailed travel itineraries.
• Expense management: Track travel expenses, organise receipts and prepare timely reimbursement and credit card reconciliation reports.
• Personal and logistical support: Coordinate errands, meal arrangements, dry cleaning, executive gifts and vehicle maintenance.
• Event support: Assist with planning and coordinating internal company events, business dinners and networking functions.

Requirements

• 2–3 years of experience as a Personal Assistant or Executive Assistant.
• A Bachelor’s Degree is preferred.
• Excellent verbal and written communication skills, with a professional manner when engaging with senior executives and clients.
• Strong organisational and time management skills, with the ability to anticipate needs, manage competing priorities and respond calmly to sudden changes.
• A high level of integrity, discretion and confidentiality when handling corporate and personal information.
• Strong proficiency in Google Workspace, Microsoft 365, and travel and expense management applications.
• Availability to work on-site, with flexibility for occasional support outside regular working hours.

Salary
N150,000 monthly.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CVs to: [email protected] , using “ Personal Assistant to the CEO ” as the subject of the email.

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