Chief of Staff

Main Function

• We are seeking a highly intelligent, discreet, and dynamic Chief of Staff / Executive Personal Assistant to provide strategic, operational, and administrative support to the Principal.
• This role goes beyond traditional executive assistance. The successful candidate will serve as a trusted thought partner, operations coordinator, and relationship manager — ensuring alignment between vision, strategy, and execution.
• The role will begin in Nigeria and transition to Liberia, supporting regional expansion and cross-border operations.

Role Responsibilities
Strategic & Executive Support:

• Serve as a right hand to the Principal, supporting strategy execution and follow-through.
• Prepare briefing notes, speeches, talking points, and presentations.
• Conduct research and synthesize information into actionable insights.
• Track key initiatives, deadlines, and performance indicators.
• Coordinate high-level meetings and ensure decisions are documented and implemented.

Operational Oversight:

• Support cross-functional coordination between departments and partners.
• Monitor implementation of projects and escalate risks as necessary.
• Develop systems to improve efficiency, communication, and accountability.
• Represent the Principal in internal and external engagements when required.

Communication & Representation:

• Draft correspondence, policy briefs, reports, and stakeholder updates.
• Demonstrate effective public speaking and oratory skills when representing leadership.
• Manage relationships with partners, government officials, donors, and stakeholders.
• Ensure brand consistency and professionalism in all communications.

Administrative Excellence:

• Manage complex calendars, travel arrangements, and logistics.
• Organize confidential documents and executive records.
• Ensure seamless coordination across Nigeria and Liberia offices.
• Handle sensitive matters with utmost discretion.

Qualifications and Requirements
Education and Certifications:

• Bachelor’s Degree required; Master’s degree preferred.
• Bilingual proficiency in French strongly preferred.

Experience:

• 5–8 years experience in executive support, operations management, consulting, public policy, or senior administrative roles.
• Experience supporting C-level executives or founders strongly preferred.
• Experience in multi-country or regional operations is an advantage.

Core Competencies:

• Strategic Thinking: Ability to see the big picture while managing details.
• Tech Savvy: Proficient in Microsoft 365, Google Workspace, project management tools (e.g., Asana, Trello, Notion), CRM systems, and virtual collaboration platforms.
• Exceptional Communication: Strong writing, editing, and public speaking skills.
• People Skills: High emotional intelligence, diplomacy, and stakeholder management ability.
• Discretion & Integrity: Ability to manage highly confidential information.
• Adaptability: Willingness to relocate to Liberia and travel as needed.
• Execution Excellence: Strong follow-through and problem-solving mindset.

Behavioral Qualities / Competencies:

• Highly organized and detail-oriented.
• Calm under pressure.
• Solution-driven and proactive.
• Loyal, trustworthy, and professional.
• Culturally intelligent and adaptable.
• Female candidates are encouraged to apply.

Application Closing Date
30th September, 2026.

Method of Application
Interested and qualified candidates should forward their CV and Cover Letter to: using “Bilingual Chief of Staff” as the subject of the email.

Note: Only shortlisted candidates will be contacted.

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