Executive Assistant

Job Summary

• The Executive Assistant (EA) to the Group Managing Director (GMD) provides high-level administrative, secretarial, and operational support to ensure the smooth management of the GMD’s office.
• This role demands exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced and dynamic environment.
• The PA acts as the key liaison between the GMD, internal management, external partners, government agencies, consultants, and clients – ensuring efficient communication and execution of strategic, operational, and project-related matters across the Group

Key Responsibilities
Executive Support:

• Provide comprehensive administrative and executive assistance to the GMD.
• Manage and maintain the GMD’s calendar, appointments, meetings, and travel schedules.
• Prepare and review correspondence, reports, memos, and presentations on behalf of the GMD.
• Organize internal and external meetings, including preparing agendas, documentation, and taking minutes where required.
• Screen and prioritize phone calls, emails, and requests, ensuring timely responses and follow-up actions.
• Ensure the GMD is well-prepared and briefed for all meetings, conferences, and business trips.

Strategic & Project Support:

• Support the GMD in tracking strategic initiatives, projects, and key performance indicators (KPIs) across all business units.
• Follow up with departmental heads on progress reports, deliverables, and deadlines.
• Conduct basic research, data gathering, and analysis to support executive decision-making
• Prepare executive summaries, project updates, and briefing notes for management meetings and board presentations.
• Assist in coordinating special projects, events, or initiatives as assigned by the GMD.

Communication & Liaison:

• Serve as the primary point of contact between the GMD and internal/external stakeholders.
• Maintain professionalism and strict confidentiality in handling sensitive business and personal information.
• Draft, edit, and manage correspondence with clients, investors, regulatory bodies, and government agencies.
• Support in maintaining a positive and professional image of the GMD’s office and the Group as a whole.

Office & Logistical Management:

• Manage the day-to-day running of the GMD’s office to ensure efficiency and organization.
• Coordinate logistics for meetings, conferences, and local/international travel arrangements.
• Handle expense reports, reimbursements, and budgetary tracking related to the GMD’s office.
• Maintain proper filing systems (both electronic and physical) for documents, reports, and confidential materials.

People & Relationship Management:

• Build and maintain strong working relationships with department heads, project managers, and executive team members.
• Represent the GMD’s office in a professional and courteous manner at all times.
• Support the GMD in managing personal engagements and commitments, where required, without compromising business priorities.

Key Requirements
Qualifications & Experience:

• Bachelor’s Degree in Engineering, Business Administration, Secretarial Studies, Management, or related field.
• 4 - 6 years proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives (preferably in engineering, real estate, or project-based industries).
• Demonstrated ability to manage confidential information with discretion.
• Experience in handling cross-functional coordination, project tracking, and executive reporting.
• Strong interpersonal and problem-solving skills.
• Excellent command of written and spoken English; multilingual ability is an advantage.

Key Competencies & Skills:

• Strong organizational and time management skills; ability to prioritize and multitask effectively.
• Excellent written and verbal communication abilities.
• High level of integrity, discretion, and confidentiality.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management tools.
• Mature, proactive, and adaptable with the ability to work under pressure.
• Good understanding of corporate governance and executive-level coordination.
• Familiarity with infrastructure, construction, or real estate sectors is an advantage.

Personal Attributes:

• Highly organized and resourceful.
• Confident, polished, and professional demeanor.
• Strong sense of initiative and ownership.
• Emotionally intelligent and tactful.
• Loyal, dependable, and discreet.
• Able to work flexible hours when necessary.

Salary
N350,000 - N450,000 monthly.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to:  View email address on hotnigerianjobs.com using the job title as the subject of the email.

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