Transport Supervisor

SERVICE DIMENSIONS

1. Operational Scope

• Supervises daily transport operations across assigned location(s)
• Oversees allocation and movement of Staff buses, Pool Cars and Operational vehicles (site logistics, field operation, dispatch etc.

2.  People Management

• Direct supervision of Drivers (company and contractor) and Dispatch support personnel
• Typically manages 30–150+ personnel (direct/indirect)

3. Fleet & activity

• Responsible for daily dispatch coordination, fleet availability at point of use and execution of high-volume  transport requests 

4. Systems & Controls

• Uses Fleet management systems (IVMS / telematics), Journey Management Systems, Maintenance  tracking tools and Fuel monitoring systems

ACTIVITIES

1. Transport Operations Execution

• Coordinate and supervise daily dispatch of vehicles in line with approved requests
• Validate journey plans and ensure full compliance before execution
• Monitor fleet positioning and availability in real time
• Resolve operational bottlenecks and escalate critical constraints

2.  Driver Supervision & Workforce Management

• Plan driver schedules, rotations, and shift coverage
• Monitor punctuality, attendance, and discipline
• Enforce code of conduct and driving standards
• Conduct driver briefings, coaching, and performance follow-up
• Manage welfare matters to sustain industrial harmony

3. Health, Safety & Environment (HSE) Management

a. Enforce strict compliance with:

• Defensive driving standards
• Journey management protocols
• Speed and fatigue management policies

b. Conduct regular:

• Toolbox talks
• Safety briefings
• On-the-spot inspections

c. Participate in accident/incident investigations and corrective action follow-up Promote a “safety-first, zero incident” culture

4. Fleet Monitoring & Performance Control

• Track driver behavior via telematics (speeding, harsh braking, route deviation)
• Monitor fleet utilization and identify inefficiencies
• Track downtime and ensure rapid turnaround
• Support optimization of vehicle allocation and route planning

5. Maintenance & Asset Care

• Ensure pre-trip and post-trip inspections are completed
• Liaise with workshops for preventive and corrective maintenance
• Monitor vehicle condition and roadworthiness
• Flag recurring technical issues and recommend improvements

6. Fuel Management & Operational Cost Control

• Monitor fuel issuance and consumption trends
• Detect anomalies, abuse, or inefficiencies
• Promote fuel-efficient driving practices
• Support inventory control for fuel distribution

7. Reporting & Documentation

a. Maintain up-to-date records on:

• Vehicle utilization
• Driver performance
• Fuel consumption
• Maintenance activities

b. Provide structured daily/weekly reports to Head of Transport

c. Escalate operational risks, safety issues, and performance gaps

8. Carries out any other duties that may be assigned by the Hierarchy

Requirements

ACCOUNTABILITIES

• Monitor and controls transport operations to ensure safety of personnel, assets, goods, and other road users.
• Constant education and training of company drivers towards safe and defensive driving behaviour.
• Coordinates the activities of the company drivers to ensure a peaceful industrial atmosphere in the district.
• Manages the supply, Installation and Maintenance of DIM (Driving Improvement & Monitoring System) and/or IVMS
• Manages fuel administration to ensure good and effective transportation operation and effective budget performance.

HSE OBJECTIVES

• Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act or operation.
• Participate in all HSE committee meetings and all safety drills.

QUALIFICATIONS / EXPERIENCE REQUIRED

• HND/BSc in Transport Management, Logistics, Engineering or any Social/Management Sciences field.
• At least seven years’ experience in providing logistic related or general services in a large organization.
• Must be able to apply initiative and take decisions on the spot.
• Minimum of 5 years’ work experience in Logistics, Engineering, or related field.
• Capable of working with minimum supervision and good analytical skills.
• Good Computer skills.
• Good administrator, organizational skill, Courteous, patient, detailed and sufficient capacity to manage pressure
• Relates with staff of different levels therefore must display good knowledge of company hierarchies.