Executive Assistant to the Managing Director

Salary: ₦250,000/month
Reports To: Managing Director

Noreta Constructions is seeking a highly organised, proactive, resourceful, and discreet Executive Assistant to provide comprehensive professional and personal support to the Managing Director.

The ideal candidate will be an excellent communicator and problem-solver who can manage competing priorities, anticipate executive needs, coordinate effectively with stakeholders, and ensure that assignments and action points are followed through to completion.

This is a hands-on executive support role that requires flexibility, discretion, willingness to travel, and the ability to handle occasional personal errands and assignments on behalf of the Managing Director.

KEY RESPONSIBILITIES

• Manage the Managing Director's calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas and supporting documents, take minutes, and track action points.
• Draft and manage professional correspondence, reports, presentations, and other executive documents.
• Screen and prioritise requests, communications, invitations, and matters requiring the Managing Director's attention.
• Liaise professionally with employees, clients, contractors, consultants, vendors, business partners, and other stakeholders.
• Track instructions, deadlines, commitments, and deliverables and proactively follow up with responsible parties.
• Assist the Managing Director in monitoring projects, priorities, and key business activities.
• Conduct research and prepare summaries, reports, trackers, and briefing materials as required.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and related logistics.
• Travel with the Managing Director for business meetings, project/site visits, conferences, events, and other engagements when required.
• Undertake authorised travel independently on behalf of the Managing Director where necessary.
• Handle confidential business and personal information with the highest level of discretion.
• Assist with personal errands, appointments, reservations, purchases, and other authorised personal assignments when required.
• Perform other reasonable executive support duties assigned by the Managing Director.

REQUIREMENTS

• Bachelor's degree/HND in Business Administration, Management, Communications, Social Sciences, Law, or a related discipline.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Executive, Office Manager, or similar role .
• Previous experience directly supporting a Managing Director, CEO, Founder, or senior executive is an advantage.
• Experience within construction, engineering, real estate, property development, or a related industry is an added advantage.
• Excellent written and verbal communication skills.
• Strong organisational, time-management, and follow-up skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong initiative, judgement, and problem-solving ability.
• High level of professionalism, integrity, confidentiality, and discretion.
• Proficiency in Microsoft Office and Google Workspace.
• Must be willing and available to travel as required.
• Must be flexible and comfortable with occasional changes to working schedules based on executive engagements and travel.

COMPENSATION & BENEFITS

• Salary is eligible for review after six (6) months , subject to satisfactory performance appraisal and management approval.
• HMO coverage upon successful completion of the six-month probationary period and confirmation of employment.
• Opportunity for professional growth and exposure to executive-level business operations.

Only shortlisted candidates will be contacted.