Senior Executive Assistant to the Director-General

Job Summary

• We are seeking a highly organised, proactive, and discreet professional to serve as Executive Assistant to the Director-General (DG).
• The successful candidate will provide high-level administrative, coordination, communication, and executive support to the DG, ensuring the effective management of the DG’s schedule, correspondence, meetings, engagements, and day-to-day priorities.

Key Responsibilities

• Provide high-level administrative and executive support to the Director-General, ensuring the effective coordination of the DG’s daily activities and priorities.
• Manage the DG’s calendar, appointments, meetings, official engagements, and travel schedules.
• Serve as a key point of contact between the Office of the DG and internal teams, partners, clients, government institutions, development organisations, and other external stakeholders.
• Coordinate and maintain professional relationships with key stakeholders on behalf of the DG, including scheduling meetings, facilitating communication, and ensuring timely follow-up.
• Support the DG in preparing for and participating in high-level meetings, conferences, workshops, strategic engagements, and other official events.
• Prepare meeting agendas, briefing notes, presentations, talking points, and other materials required by the DG.
• Attend meetings with the DG, document discussions, prepare minutes and action points, and monitor follow-up to ensure agreed actions are implemented.
• Conduct research and prepare concise briefs, background notes, summaries, and reports to support the DG’s decision-making and engagements.
• Develop and support the preparation of concept notes, proposals, project briefs, presentations, and other strategic documents for programmes, partnerships, meetings, and stakeholder engagements.
• Assist in identifying and researching potential partners, funders, institutions, and strategic opportunities relevant to the Institute’s objectives.
• Support the DG and management team in coordinating stakeholder meetings and maintaining effective communication with partners and prospective collaborators.
• Draft, review, and proofread official letters, emails, reports, memos, speeches, presentations, and other correspondence from the Office of the DG.
• Manage incoming and outgoing correspondence and ensure that important matters requiring the DG’s attention are properly prioritised and followed up.
• Maintain an organised filing and records management system for documents, correspondence, reports, meeting records, and other official materials.
• Track the DG’s commitments, deadlines, assignments, and outstanding action points and provide timely reminders and updates.
• Support the coordination of events, training programmes, meetings, workshops, and other Institute activities, including logistics and stakeholder communication.
• Assist with general office administration, including preparation of documents, scheduling, record keeping, procurement requests, travel documentation, and other administrative processes relating to the Office of the DG.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Liaise with internal departments to obtain information, prepare reports, and coordinate tasks assigned by the DG.
• Support the DG with other strategic, administrative, and operational assignments as required.
• Perform other duties as may be assigned by the Director-General.

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Management, Public Administration, Social Sciences, Communications, or a related field.
• A minimum of 3–5 years of relevant experience in executive assistance, personal assistance, office administration, management support, or a similar role.
• Previous experience supporting a senior executive, CEO, Director-General, Executive Director, or other high-level office is highly desirable.
• Excellent written and verbal communication skills.
• Strong organisational, coordination, and time-management skills.
• Excellent proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information appropriately.
• Ability to work independently, anticipate needs, exercise sound judgement, and meet tight deadlines.
• Strong interpersonal and relationship-management skills.

Key Competencies:
The ideal candidate should demonstrate:

• Executive presence and professionalism
• Confidentiality and discretion
• Excellent communication skills
• Strong attention to detail
• Planning and organisational ability
• Proactiveness and initiative
• Problem-solving and sound judgement
• Stakeholder management
• Ability to work under pressure
• Strong follow-through and accountability.

What We Offer

• A professional and collaborative working environment.
• Opportunities for professional growth and development.
• Competitive remuneration and benefits.

Application Closing Date
16th September, 2026.

How To Apply
Interested and qualified candidates should:

Note:  Only shortlisted candidates will be contacted.

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