Executive Assistant

Whip-smart service provider Ltd has two offices across Nigeria (Lagos and Port-harcourt) with her head office in Lagos. We invest in recruiting and training most skilled, qualified care givers who will offer the best services to our clients in accordance to the company’s high standard. Our services are considerably more affordable to most healthcare providers. We ensure that clients receive the very best standard of care and support that match their care needs, preferences and lifestyle in their various homes. We are passionate about our clients right to receive the highest quality of care in the comfort, security and familiarity of their own homes. Our staff are carefully selected, medically tested and screened by special security company. We take personal and professional references and look for staff with previous experience in our line of business.Reports To: Principal Salary: ₦400,000 – ₦600,000 Job Summary We are seeking a highly organised, discreet, proactive, and emotionally intelligent Executive Assistant to provide comprehensive support to a busy Principal across both professional and personal responsibilities. This is a high-trust position requiring exceptional judgment, confidentiality, professionalism, and attention to detail. The successful candidate must be able to work independently, manage competing priorities, anticipate needs, and represent the Principal professionally at all times. Key Responsibilities Manage the Principal’s complex diary, appointments, meetings, and travel arrangements. Coordinate personal and professional commitments and ensure deadlines and schedules are met. Prepare schedules, itineraries, correspondence, documents, and briefing notes. Manage communications, monitor outstanding matters, and ensure timely follow-up. Coordinate with household staff, drivers, vendors, service providers, and external professionals when required. Organise events, dinners, travel arrangements, appointments, and other personal engagements. Maintain accurate records, files, contact lists, schedules, and confidential information. Anticipate the Principal’s needs and proactively resolve issues before they become problems. Follow up rigorously on delegated tasks and ensure they are completed to the required standard. Assist with special projects, research, procurement, and other ad-hoc assignments. Coordinate multiple priorities while maintaining efficiency and professionalism. Maintain clear and appropriate professional boundaries between personal relationships and work responsibilities. Protect the privacy, security, and reputation of the Principal and family. Handle sensitive information and matters with the highest level of discretion. Requirements & Qualifications HND or Bachelor’s degree in Business Administration, Management, Communications, or a related field. Minimum 3–5 years’ experience as an Executive Assistant, Personal Assistant, Private PA, Chief of Staff Assistant, or in a similar high-level support role. Experience working within a private office, family office, executive environment, luxury household, or similarly confidential setting will be an advantage. Strong organisational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office, Google Workspace, digital calendars, scheduling tools, and other relevant productivity platforms. Strong ability to manage multiple priorities and meet deadlines. Ability to work independently with minimal supervision. Experience coordinating travel, appointments, events, vendors, and service providers. Strong attention to detail and excellent follow-through. Ideal Candidate The successful candidate should be: Highly discreet, trustworthy, and dependable. Exceptionally organised and detail-oriented. Proactive rather than reactive. An excellent communicator. Calm and composed under pressure. Professional, respectful, and emotionally intelligent. Comfortable managing multiple priorities simultaneously. Strong in follow-through, accountability, and task management. Able to work independently without constant supervision. Confident when dealing with senior professionals, vendors, and service providers. Technologically proficient and comfortable learning new digital tools. Flexible and willing to support responsibilities beyond routine administrative tasks when required. Essential Qualities Integrity and confidentiality are non-negotiable. The successful candidate must demonstrate: Absolute confidentiality regarding the Principal, family, home, staff, and personal affairs. Sound judgment regarding what information is appropriate to share and with whom. Respect for privacy, including no unauthorised photographs, videos, recordings, or social-media content relating to the Principal, family, residence, staff, or private activities. Honesty and transparency in all communications. No conflicts of interest or undisclosed outside business activities that interfere with the role. The ability to maintain healthy and professional relationships with household and office staff. Willingness to receive feedback and take responsibility for mistakes. Professional discretion when handling sensitive or unexpected situations. A strong sense of responsibility and ownership of assigned duties. What Success Looks Like The Principal’s schedule and commitments are well organised and efficiently managed. Tasks and delegated responsibilities are followed through to completion. Communication and appointments are handled promptly and professionally. Sensitive information remains strictly confidential. Potential issues are identified and resolved proactively. The Principal can rely on the Executive Assistant to operate independently and maintain high standards at all times. Note: Only shortlisted candidates will be contacted.