EXPRESSION OF INTEREST at Pricepally (Grant Fund Administration and Fiduciary Assurance Services)

1. Invitation

PricePally invites Expressions of Interest from qualified, legally registered organisations to provide Grant Fund Administration and Fiduciary Assurance Services for a large-scale agrifood and livelihoods programme in Nigeria. The selected service provider will deliver end-to-end financial management support across programme budgeting, procurement financial controls, expenditure and disbursement verification, reconciliations, records management, financial reporting, compliance, audit support and financial close-out.

Important: This opportunity is open to organisations only. Applications from individual consultants, informal groups or unregistered entities will not be considered.

2. Background

The programme seeks to strengthen commercially sustainable agrifood value chains and create dignified and fulfilling economic opportunities for young Nigerians aged 18–35. It places particular emphasis on young women, persons with disabilities and internally displaced persons, and is expected to work across production, aggregation, processing, logistics, technology and market distribution.

The programme requires a proportionate and reliable fiduciary framework that protects programme resources while enabling timely implementation. The appointed organisation will work alongside PricePally to strengthen financial controls, improve the quality and completeness of supporting documentation, support compliant procurement and payment processes, monitor expenditure and advances, and produce decision-useful financial and fiduciary reports.

3. Purpose of the Engagement

PricePally intends to appoint a qualified institutional service provider to support the administration, financial control and fiduciary oversight of programme funds.

The service provider will work alongside PricePally's management and programme teams to strengthen internal controls, support compliant processing of programme expenditures and disbursements, maintain complete financial records, monitor the use of funds and provide timely financial and fiduciary reports.

The service provider will not act as an investment manager, make discretionary investment decisions or manage programme funds for investment purposes. PricePally will retain programme ownership and the approval authorities defined in the final governance framework.

Further information concerning the programme, funding arrangements and relevant stakeholders may be provided to shortlisted applicants subject to appropriate confidentiality arrangements.

4. Indicative Scope of Services

•  Review PricePally's existing financial-management and internal-control environment.

•  Recommend and help implement proportionate control improvements.

•  Develop or refine the programme's financial procedures and control manual.

•  Establish approval matrices and segregation-of-duties controls.

•  Verify payment and disbursement requests against approved budgets, contracts, procurement records, supporting documents and programme rules.

•  Conduct financial and compliance checks on beneficiaries, vendors, implementing partners or other recipients, where applicable.

•  Support the controlled release of approved programme funds without independently determining who receives funding.

•  Maintain complete disbursement, expenditure, reconciliation and supporting-document records.

•  Perform bank, ledger, advance and fund-account reconciliations.

•  Monitor budgets, commitments, expenditure, advances, retirement of funds and exceptions.

•  Identify unsupported, ineligible, duplicate or irregular expenditure.

•  Maintain risk, exception and corrective-action registers.

•  Support fraud-risk controls and escalate suspected irregularities.

•  Prepare periodic financial, fiduciary, compliance and management reports.

•  Provide finance advisory services to PricePally's management and programme teams on financial controls, procurement-related financial matters, reporting and fiduciary compliance.

•  Support external audits, spot checks and financial reviews.

•  Train relevant PricePally personnel on financial controls and documentation requirements.

•  Support orderly records transfer and close-out at the end of the engagement.

5. Expected Deliverables

•  Inception report and mobilisation plan.

•  Financial-management and internal-control assessment.

•  Risk and control matrix.

•  Programme financial procedures manual.

•  Delegation-of-authority and approval matrix.

•  Disbursement-verification procedures and checklists.

•  Financial due-diligence tools for relevant counterparties.

•  Budget-monitoring and reconciliation tools.

•  Risk, exception and corrective-action registers.

•  Monthly or quarterly financial and fiduciary reports.

•  Internal-control improvement reports.

•  Training and capacity-development materials.

•  Audit-support files and responses.

•  Programme financial close-out and records-handover report.

The detailed deliverable schedule, service levels and performance indicators will be agreed with the selected organisation and incorporated into the final contract.

Submission Instructions

•  EOI reference: PPNL/EOI/GFA/2026/001 — include in the subject line of all correspondence.

•  Submission deadline: 20 September 2026, 5:00 PM WAT.

•  Required file naming convention: OrganisationName_EOI_GrantFundAdmin.

•  Technical and financial submissions should be separated and clearly labelled where required.

Please note:  Late, incomplete or incorrectly submitted applications may be rejected. PricePally reserves the right to amend, suspend or cancel this process; request additional information; verify submitted information; negotiate with one or more applicants; or make no appointment, without incurring liability to applicants.

Conditions, Ethics and Safeguarding

•  All costs of preparing and submitting an EOI are borne by the applicant.

•  Applicants must disclose actual, potential or perceived conflicts of interest and any relationship that could affect impartiality.

•  Canvassing, inducement, bribery, collusion, misrepresentation or interference with the process will result in disqualification and may be reported to relevant authorities.

•  The selected organisation and its personnel will be subject to due diligence, reference and background checks appropriate to the assignment.

•  The selected organisation must uphold confidentiality, data protection, non-discrimination and survivor-centred safeguarding principles, and maintain zero tolerance for exploitation, abuse, harassment and abuse of power or trust.

•  Any appointment will be subject to successful contracting and availability of programme funding.

Equal Opportunity and Accessibility

PricePally is committed to equality of opportunity and an inclusive procurement process. Qualified organisations with demonstrable leadership by women, persons with disabilities or other underrepresented groups are encouraged to apply. Applicants requiring reasonable accommodation to participate in the procurement process may contact  

Requirements

Minimum Organisational Eligibility

Be a legally registered organisation authorised to operate in Nigeria.

•  Hold all licences, professional registrations and approvals required for the proposed accounting, audit, advisory, assurance or related services.

•  Demonstrate a minimum of 5 years of relevant institutional experience in grant or programme fund administration, fiduciary assurance, financial management, accounting, audit, compliance, risk or finance advisory services.

•  Provide evidence of administering, assuring or reviewing programme funds with a cumulative value of at least NGN 1,000,000,000, or comparable assignments of similar complexity.

•  Demonstrate adequate governance, capital, staffing, technology, internal controls, cybersecurity, data protection and operational capacity.

•  Provide satisfactory audited financial statements for the most recent 3 financial years.

•  Have no material regulatory sanctions, unresolved conflicts of interest or adverse findings that could compromise the assignment.

•  Be able to commence mobilisation by October 2026, subject to contracting and availability of programme funding.

Required Institutional Capabilities

•  Grant or programme fund administration and fiduciary assurance.

•  End-to-end financial management, internal controls and finance advisory services.

•  Donor-funded, development-sector or nonprofit financial reporting and compliance, without reliance on a single donor framework.

•  Accounting, audit, compliance, risk advisory and procurement-related financial controls.

•  Verification of expenditures, payment requests and disbursements against budgets, contracts and supporting records.

•  Management and retirement of advances, reconciliations and supporting-document review.

•  Fraud-risk management, investigations, exception management and corrective-action follow-up.

•  Financial reporting, management reporting, audit support and financial close-out.

•  Capacity building for programme, procurement and finance teams.

•  Strong knowledge of Nigerian accounting, taxation and regulatory requirements.

•  Secure financial systems, data protection and auditable electronic record management.

•  Effective safeguarding, ethics, anti-fraud, anti-bribery, complaints and whistleblowing systems.

•  Ability to deploy qualified personnel and coordinate across multiple programme locations.

Information to be Submitted

1. Organisational and Compliance Documents

•  Signed cover letter confirming interest, organisational eligibility and authority of the signatory.

•  Certificate of incorporation/registration and current corporate-status documentation.

•  Applicable regulatory licences and evidence of good standing.

•  Tax identification and valid tax-clearance documentation.

•  Ownership, governance, board and senior-management information, including beneficial ownership.

•  Audited financial statements for the most recent 3 years.

•  Relevant organisational policies, including anti-fraud, AML/CFT, data protection, conflicts of interest, safeguarding, whistleblowing and complaints handling.

2. Technical Submission

•  Organisational profile and evidence of relevant assignments completed within the past 5 years.

•  Understanding of the assignment, proposed approach and indicative grant-fund administration and fiduciary assurance model.

•  Mobilisation plan, workplan, governance arrangements and quality-assurance approach.

•  Proposed risk, compliance, inclusion, safeguarding, data and reporting arrangements.

•  A proposed staffing structure, level of effort and availability for the assignment.

•  Detailed staff profiles and signed CVs of all proposed key personnel, showing qualifications, relevant experience, professional memberships, assigned responsibilities and their employment or contractual relationship with the applicant.

•  At least 3 client references for comparable work.

3. Financial Submission

Applicants should provide a clear financial proposal using a detailed cost proposal in Nigerian naira (NGN), showing professional fees by role or deliverable, proposed staff level of effort, reimbursable costs, applicable taxes and all assumptions. The financial proposal must be submitted separately from the technical submission where instructed.

  Indicative Evaluation Framework