Administrative Assistant

Role Overview

• We are looking for a highly organized, proactive, and business-minded AdministrativeAssistant to support the Managing Director in driving operational excellence and strategic execution.
• This role requires someone who can effectively manage executive priorities, coordinate cross-functional activities, monitor key business initiatives, and ensure timely follow-through on critical action items.
• The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where confidentiality, professionalism, and accountability are essential.

Key Responsibilities
Executive Support:

• Manage the Managing Director's calendar, appointments, travel, and daily schedule.
• Screen and prioritize emails, calls, and other communications.
• Prepare briefing materials and ensure the MD is well-prepared for meetings and engagements.

Project & Action Tracking:

• Monitor strategic projects and action items assigned by the Managing Director.
• Follow up with internal teams to ensure timely completion of assigned tasks.
• Track deadlines, identify bottlenecks, and escalate issues where necessary.
• Provide regular progress reports on key initiatives.

Meetings & Communication:

• Coordinate executive meetings with internal and external stakeholders.
• Prepare agendas, presentations, and meeting materials.
• Take accurate meeting minutes and monitor implementation of agreed action points.
• Serve as a communication link between the Managing Director and various departments.

Reporting & Business Support:

• Prepare executive reports, dashboards, presentations, and business updates.
• Consolidate departmental reports for management review.
• Monitor business performance indicators and provide actionable insights where necessary.

Business Development Coordination:

• Track quotations, tenders, proposals, and other business opportunities.
• Coordinate documentation required for submissions.
• Monitor deadlines and provide regular updates on the status of business opportunities.

Document & Records Management:

• Draft business correspondence, reports, and executive communications.
• Maintain confidential records, contracts, and important company documents.
• Ensure proper filing and retrieval of executive information.

Requirements

• Bachelor's Degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 3 years experience supporting senior executives in an Executive Assistant, Executive Coordinator, or similar role.
• Experience in engineering, construction, technology, facilities management, or related industries is an advantage.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, and Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• High level of integrity, professionalism, and discretion.

Core Competencies:

• Executive administration
• Project coordination
• Business reporting
• Stakeholder management
• Time management
• Analytical thinking
• Presentation development
• Communication skills
• Confidentiality and professionalism.

Application Closing Date
30th July, 2026.

How to Apply
Interested and qualified candidates should send their CV to: View email address on hotnigerianjobs.com using the Job Title as the subject of the email.

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