Administrative - Controls Coordinator / Administrator II

Main Function

• Coordinating compliance controls and integrity within the group, ensuring implementation, administering and managing the controls calendar, system access, and data management with less emphasis on analytics and more on coordination and data management.
• Reports on Business Control KPIs, irregularity logs, and key activities related to Representation Letters, the Fixed Asset Register, and ad hoc activities such as awareness training and the oi System (oi). Reports to the Project Controls Advisor. Works with moderate supervision and is skilled and knowledgeable in the position.

Responsibilities

• Promote Controls Integrity (CI) and controls, and support staff control awareness
• Identify new processes or changes and ensure all FCPA requirements are properly performed, updated, and approved
• Assist the Business Manager with key budgeting and planning activities
• Ensure control catalogues are documented, updated, and approved as required by the Business Manager
• Support ongoing control activities, including audits (UIA planning and coordination), Representation Letter coordination, controls training for staff, maintaining the training register, End User Computing Risk Assessments, and access reviews
• Update and file the Delegation of Authority Guide (DOAG), FCPAs, MOCs, and job handover checklists
• Coordinate the Management and Protection of Information (MPI) monthly inspection and reporting
• Prepare and coordinate the development of control documentation
• Prepare monthly oi updates
• Prepare monthly KPI scorecards for oi and CI
• Provide awareness of tools for developing the oi System 10-1 for system practitioners
• Oversee the management of the central External Meetings Register and reporting process
• Serve as the Departmental Records Contact and Subject Matter Expert (SME), collaborating with the respective Local IMS group
• Distribute records management communications within the team
• Safeguard the department's or business unit's vital records, ensuring both physical and electronic records are complete, retained, and readily accessible
• Organize departmental shared drive folders and assign retention codes according to the Records Retention Schedule
• Structure, organize, and maintain shared folders, including installing and removing access
• Organize filing and records clean-up days and include them on the Controls Calendar
• Serve as the focal point for all documentation and review processes for department-owned contracts
• Monitor quality performance and adherence to contract terms and conditions
• Administer contracts by monitoring Purchase Order and Agreement end dates and expenditures
• Raise service requisitions for department or business unit-owned contracts and service providers
• Represent the department and vendors in contract development with Procurement
• Serve as the Departmental SharePoint Site Collection Administrator

Skills and qualifications

• Bachelor's Degree in Information Management, Business, Economics, or a related field
• Prior experience in information and records management, administration, and data analysis
• Excellent written and verbal communication and presentation skills in English
• Ability to work effectively in a virtual, multicultural team environment
• Strong leadership and interpersonal influencing skills
• Self-starter with a results-oriented and schedule-driven approach
• Advanced skills in Microsoft Excel, including data validation, charting, and pivot tables
• Intermediate skills in Microsoft Office applications, including Publisher, Word, and PowerPoint
• Knowledge of Microsoft Access is desirable

Application Closing Date
27th July, 2026. 

How to Apply
Interested and qualified candidates should send their CV in MS Word to:  View email address on hotnigerianjobs.com using the Job Title as the subject of the email.

Note: Include your proposed gross daily rate in Naira, your class of degree (GPA), date of birth, the month and year of your work experience. 

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