Account Officer for Club, Lounge & Bar

Key Roles and Responsibilities
Daily Sales Recording:

• Record daily sales from the bar, restaurant, lounge, VIP sections, and other revenue points.
• Reconcile sales with POS reports, cash collections, transfers, and other payment channels.
• Prepare daily sales summaries.

Cash Management:

• Receive and account for cash collections.
• Verify cash handed over by cashiers and sales personnel.
• Conduct cash counts and ensure that collections are properly documented.
• Investigate cash shortages or overages.

POS & Bank Reconciliation:

• Reconcile POS transactions with the POS settlement reports.
• Monitor transfers and online payments.
• Confirm that payments received correspond with recorded sales.
• Prepare bank and POS reconciliation reports.

Stock and Beverage Control:

• Work closely with the Storekeeper and Bar Manager to monitor stock movement.
• Compare opening stock, purchases, transfers, sales, and closing stock.
• Monitor expensive and fast-moving items such as alcoholic drinks, soft drinks, energy drinks, and wines.
• Identify shortages, wastage, or unexplained variances.

Purchasing & Expense Control:

• Verify invoices, receipts, and payment requests before processing.
• Ensure purchases are properly authorized.
• Maintain records of operational expenses.
• Monitor petty cash and ensure all expenses are supported by receipts.

Supplier Accounts:

• Maintain records of suppliers and outstanding obligations.
• Verify supplier invoices against delivery notes and purchase orders.
• Assist management in monitoring payments due to suppliers.

Payroll Support:

• Assist in preparing payroll records.
• Verify attendance, overtime, allowances, deductions, and other payroll information.
• Ensure payroll figures are properly documented and approved.

Financial Reporting:
Prepare regular reports such as:

• Daily revenue report
• Daily cash report
• POS reconciliation
• Expense report
• Stock variance report
• Weekly financial summary
• Monthly income and expenditure report

Revenue Control:

• Ensure that every sale is properly captured and accounted for.
• Monitor complimentary drinks, discounts, voids, cancellations, and refunds.
• Ensure management approval is obtained for unusual discounts or complimentary items.

Internal Control & Fraud Prevention:

• Monitor financial transactions to prevent fraud and revenue leakage.
• Ensure proper separation of duties between cashiers, bartenders, storekeepers, and managers.
• Report suspicious transactions or discrepancies to management.

End-of-Day Reconciliation:
At the close of business, the Accounts Officer should reconcile:

• Opening cash + sales received – approved expenses = closing cash, while also reconciling POS and transfers.
• Confidentiality and Professionalism
• Keep financial information confidential.
• Maintain accurate and up-to-date accounting records.
• Work closely with the General Manager, Club/Lounge Manager, Bar Manager, Storekeeper, Cashiers, and external accountant/auditor.

Application Closing Date
25th August, 2026.

How to Apply
Interested and qualified candidates should send their Applications to:  using the Job Title as the subject of the email.

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