Executive Assistant

Role Summary

• The Executive Assistant will work directly with the CEO to manage his schedule, communications, and priorities across all four businesses.
• This role is the CEO's single point of coordination — tracking what's happening in each entity, protecting his time, ensuring nothing falls through the cracks, and making sure the right information reaches him at the right time.
• The ideal candidate is highly organized, discreet, and comfortable operating across distinct business contexts (logistics/trade, solar/energy, print/production, and fintech) in the same day.

Key Responsibilities

• Manage the CEO's calendar across all four entities, resolving scheduling conflicts and prioritizing based on business impact.
• Schedule and coordinate internal meetings, client calls, vendor/partner meetings, and site visits (installations, port/customs visits, etc.).
• Prepare the CEO for each meeting with a brief: who's involved, what's at stake, and any decisions needed.
• Triage the CEO's email and messages, flagging urgent items and drafting responses for review or direct send where authorized.
• Serve as a first point of contact for partners, clients, and vendors reaching out to the CEO's office across all four businesses.
• Maintain professional, accurate correspondence on the CEO's behalf, matching the tone and context of each entity.
• Maintain a consolidated view (dashboard, tracker, or weekly briefing) of priorities and pending decisions across the portfolio.
• Liaise with operations staff and team leads in each business to gather updates ahead of CEO check-ins.
• Prepare, format, and proofread documents, presentations, and reports the CEO needs across the four businesses.
• Organize and maintain filing systems (digital and physical) for contracts, licences, and key business records.
• Handle confidential information — financial data, client details, and business strategy — with strict discretion.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Coordinate logistics for site visits, meetings, and events across Lagos and other locations as needed.
• Provide general executive support to help the CEO operate efficiently across a demanding, multi-entity schedule.
• Anticipate needs and handle ad hoc requests promptly and reliably.

Requirements

• Bachelor's Degree or equivalent experience; prior experience as an Executive Assistant, Personal Assistant, or in a similar high-trust support role is strongly preferred.
• Proven ability to manage competing priorities across multiple projects or business lines simultaneously.
• Excellent written and verbal communication skills, with the judgment to adapt tone across different business contexts.
• Highly organized, with strong attention to detail and follow-through on outstanding items.
• Proficient with digital productivity tools — calendar management, email, spreadsheets, and document preparation (Word, Excel, PowerPoint or equivalents).
• Absolute discretion and trustworthiness in handling confidential and sensitive business information.
• Calm, resourceful, and able to work independently with minimal supervision under time pressure.
• Willingness to be reachable outside standard hours when business needs require it.

Salary
N120,000 - N160,000 monthly.

Application Closing Date
17th July, 2026.

How to Apply
Interested and qualified candidates should send their CV to:  View email address on hotnigerianjobs.com using the job title as the subject of the mail.

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