Executive Assistant to the CEO

Job title : Executive Assistant to the CEO

About The Role

• We are seeking a highly experienced and proactive Executive Assistant to provide strategic, administrative, and project coordination support to the CEO on a high-profile government recruitment project.
• This is a fast-paced and high-responsibility role requiring exceptional organisation, sound judgement, discretion, and the ability to manage multiple priorities while ensuring seamless executive and project operations.
• The successful candidate will have significant experience supporting C-suite executives in complex, high-volume, and stakeholder-driven environments. They must be comfortable working under pressure, coordinating across multiple teams, managing sensitive information, and following through on critical deliverables.

Key Responsibilities

• Provide comprehensive executive and administrative support to the CEO.
• Manage the CEO’s calendar, meetings, appointments, travel arrangements, and competing priorities.
• Coordinate activities relating to the government recruitment project and ensure key milestones and deadlines are met.
• Liaise effectively with internal teams, clients, government representatives, candidates, and other external stakeholders.
• Coordinate interviews, recruitment schedules, executive meetings, workshops, and project review sessions.
• Prepare professional reports, presentations, meeting agendas, briefing documents, correspondence, and minutes.
• Monitor project timelines, track deliverables, and follow up on action items to support successful project execution.
• Screen emails and correspondence, prioritise urgent matters, and draft professional communications on behalf of the CEO.
• Organise and maintain accurate project records, recruitment documentation, and confidential files.
• Anticipate the CEO’s needs and proactively identify and resolve potential challenges.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Perform other executive support and project coordination duties as assigned.

Requirements

• Minimum of four years’ experience supporting C-suite executives in an Executive Assistant or similar capacity.
• Demonstrated experience supporting complex recruitment, government, public-sector, consulting, or project-based operations.
• Exceptional organisational, planning, prioritisation, and time-management skills.
• Excellent written and verbal English communication skills.
• Strong stakeholder-management and interpersonal skills.
• High level of professionalism, integrity, discretion, and emotional intelligence.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Experience using project-management tools such as Asana, ClickUp, Monday.com, Trello, or similar platforms.
• Ability to work independently, exercise sound judgement, and manage multiple priorities with minimal supervision.
• Ability to perform effectively under pressure and meet demanding deadlines.

Preferred Qualifications

• Previous experience supporting government or public-sector projects.
• Bachelor’s degree in Business Administration, Management, Human Resources, Project Management, or a related field.
• Relevant project-management certification or professional qualification.

What are we looking for

The ideal candidate will demonstrate:

• Outstanding executive-support capabilities.
• Strong project-coordination and follow-through skills.
• Excellent communication and stakeholder-management abilities.
• Exceptional attention to detail.
• A proactive, resourceful, and solution-oriented mindset.
• The ability to remain composed and effective under pressure.
• A strong commitment to confidentiality and professional excellence.