Procurement, Inventory & Store Manager

Job title : Procurement, Inventory & Store Manager

Job Summary

• The Inventory & Store Manager is responsible for overseeing the efficient management of the company's inventory, warehouse, and fixed assets.
• The role ensures the accurate receipt, storage, issuance, and distribution of medical equipment, reagents, consumables, spare parts, and other inventory items while maintaining optimal stock levels and minimizing losses.
• The successful candidate will work closely with Procurement, Sales, Finance, Biomedical Engineering, Logistics, and Customer Experience teams to ensure inventory availability, operational efficiency, and timely fulfilment of customer and internal requirements.
• The role is also responsible for maintaining accurate inventory records using Zoho Inventory/ERP and ensuring compliance with inventory control procedures.

Key Responsibilities
Inventory & Store Management:

• Manage the receipt, storage, issuance, and distribution of inventory items.
• Maintain accurate inventory records and ensure stock levels are sufficient to support business operations.
• Conduct periodic stock counts and reconcile inventory discrepancies.
• Monitor inventory movement and recommend replenishment to prevent stock-outs and overstocking.
• Ensure proper storage, labelling, and handling of medical equipment, reagents, consumables, and spare parts.

Warehouse & Asset Management:

• Oversee the day-to-day operations of the warehouse and store.
• Maintain a clean, safe, and well-organized storage environment.
• Manage the company's fixed asset register, including tagging, tracking, issuance, transfers, and disposal of company assets.
• Ensure proper custody and accountability of company assets.

Inventory Control & Compliance:

• Implement and enforce inventory control policies and standard operating procedures.
• Minimize inventory losses, damages, expiries, and wastage.
• Support internal and external inventory audits.
• Ensure all inventory transactions are accurately documented and updated in the inventory management system.

Cross-Functional Coordination:

• Work closely with Procurement to plan inventory replenishment.
• Coordinate with Sales, Customer Experience, Logistics, and Biomedical Engineering teams to ensure timely order fulfilment and service delivery.
• Support Finance with inventory valuation, reconciliation, and reporting.

Reporting & Team Leadership:

• Prepare weekly and monthly inventory and stock movement reports.
• Monitor inventory performance and recommend process improvements.
• Supervise store personnel, allocate responsibilities, and ensure adherence to company procedures.
• Promote a culture of accountability, accuracy, and continuous improvement.

Qualifications & Experience
Education:

• Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, Purchasing & Supply, Warehouse Management, or a related discipline.

Experience:

• Minimum of 4–6 years' experience in inventory, warehouse, or store management.
• At least 2 years in a supervisory or managerial role.
• Experience in the medical, diagnostics, pharmaceutical, or healthcare industry is an added advantage.

Skills & Competencies:

• Inventory and warehouse management
• Stock planning and inventory control
• Leadership and team management
• Strong analytical and problem-solving skills
• Attention to detail and accuracy
• Report writing and data analysis
• Proficiency in Microsoft Office Suite, Microsoft Excel, and Zoho Inventory/ERP systems
• Good communication and interpersonal skills.