Legal / Administrative Officer

Job title : Legal / Administrative Officer

Key Responsibilities

• Draft, review, and assist in negotiating contracts, agreements, purchase orders, service agreements, subcontractor agreements, leases, and other legal documents.
• Review contracts relating to steel fabrication, construction projects, equipment supply, installation, maintenance, and subcontracting.
• Ensure that contractual obligations, deadlines, deliverables, warranties, payment terms, and liabilities are properly identified and monitored.
• Provide management with advice on legal and contractual risks affecting the company's operations.
• Maintain an organized register of all company contracts and legal documents.
• Assist in handling disputes, claims, demands, notices, and correspondence involving clients, contractors, suppliers, employees, and other parties.
• Liaise with external solicitors, consultants, government agencies, regulators, and other professional advisers when required.
• Monitor changes in relevant laws, regulations, permits, licences, and statutory requirements affecting the company's business.
• Support the company in ensuring compliance with employment, health and safety, environmental, tax, corporate, construction, and other applicable regulations.
• Assist with company registrations, licences, permits, renewals, and statutory filings.
• Prepare and review official letters, legal notices, undertakings, memoranda, and other corporate correspondence.
• Maintain confidentiality and proper custody of sensitive legal and corporate documents.
• Assist management in minimizing legal exposure and protecting the company's interests.
• Maintain accurate physical and electronic records, including contracts, correspondence, personnel files, licences, certificates, and company documents.
• Support the preparation and processing of company documentation relating to projects, tenders, quotations, invoices, purchase orders, and other business activities.
• Maintain proper filing systems and ensure documents are easily accessible and securely stored.
• Assist the Human Resources function with employee documentation, onboarding, leave records, disciplinary documentation, and other administrative matters.
• Ensure company policies and administrative procedures are properly communicated and implemented.
• Review administrative and contractual documentation relating to fabrication and construction projects.
• Monitor contractual milestones and assist in ensuring that required notices and documentation are submitted within stipulated deadlines.
• Assist with documentation relating to subcontractors, suppliers, fabricators, installers, and other project partners.
• Support the resolution and documentation of contractual issues arising from delays, defective work, variations, non-payment, delivery issues, or changes in project scope.
• Maintain proper records of project-related agreements and correspondence for future reference and audit purposes.

Qualifications

• Bachelor's degree in law (LL. B) or a related field.
• A professional qualification such as BL and/or relevant professional membership is an advantage.
• Additional qualifications in business administration, corporate governance, compliance, or contract management will be an added advantage.

Experience

• Minimum of 3–4 years' relevant experience in legal, administrative, corporate, construction, engineering, manufacturing, or related industries.
• Experience in contract administration or a construction/engineering environment is highly desirable.
• Knowledge of commercial contracts, employment matters, regulatory compliance, and corporate documentation is an advantage.