Administrative Officer - Regional/Out-of-State Operations

We are seeking a highly organized, proactive, and detail-oriented administrative officer to oversee the smooth administrative and operational activities of a regional/out-of-state office.

KEY RESPONSIBILITIES

1. Facility, Hygiene & Housekeeping

• Conduct daily inspections to ensure cleanliness, safety, and operational readiness.
• Supervise cleaning staff and office assistants.
• Coordinate deep cleaning, pest control, waste management, and sanitation schedules.
• Prepare daily and weekly facility reports for Head Office.

2. Asset & Inventory Management

• Maintain accurate records and tagging of company assets, IT equipment, and furniture.
• Conduct regular physical asset counts and audits.
• Enforce asset check-in/check-out procedures.

3. Repairs & Maintenance

• Identify and report facility faults, including electrical, plumbing, air conditioning, generator, and IT-related issues.
• Coordinate local vendors and contractors for repairs and maintenance.
• Monitor service delivery and ensure compliance with agreed SLAs before sign-off.

4. Procurement & Vendor Management

• Manage office supplies, stationery, consumables, and cleaning inventory.
• Ensure procurement activities remain within approved budgetary guidelines.
• Process and maintain accurate vendor invoices, receipts, and purchase orders.

5. Operations & Head Office Coordination

• Serve as the primary administrative liaison between the regional office and Head Office.
• Maintain prompt communication and provide timely updates on assigned tasks.
• Manage petty cash, utility payments, and operational expense documentation.
• Coordinate local travel, logistics, and guest reception for visiting personnel and partners.

REQUIREMENTS

• Bachelor’s degree or HND in Business Administration, Public Administration, Logistics, or a related discipline.
• 1–2 years of experience in office administration, facilities management, or operations.
• Experience managing a branch or regional office is an added advantage.
• Strong problem-solving and task-prioritization skills.
• Excellent verbal and written communication skills.
• High attention to detail and strong organizational ability.
• Proficiency in Microsoft Word, Excel, PowerPoint, and administrative software.
• Ability to work independently with minimal supervision.
• Highly proactive, responsive, and results-oriented.