PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer will manage end-to-end procurement for FM operations — sourcing and purchasing spare parts, consumables, PPE, tools, and subcontracted services, while maintaining supplier relationships, contracts, and compliance documentation. The role blends hands-on FM/site procurement (critical spares, subcontractor agreements, consumables) with general procurement discipline (competitive sourcing, cost control, contract administration), operating within defined expenditure approval tiers.

KEY RESPONSIBILITIES

• Source and purchase spare parts, consumables, PPE, tools, and equipment required for hard and soft FM service delivery.

• Issue Requests for Quotation (RFQs) to preferred and prospective suppliers/subcontractors; evaluate bids on a fair, competitive, and accountable basis.

• Negotiate pricing, terms, and service levels with suppliers and subcontractors; escalate contract terms beyond personal authority appropriately.

• Raise, track, and manage purchase orders through to delivery and invoice reconciliation.

• Administer subcontractor agreements and supplier contracts, ensuring timely execution, renewal, and compliance with agreed terms.

• Manage procurement within defined Minor/Medium/Major variable expenditure approval tiers, routing approvals correctly by value band.

• Maintain accurate stock and inventory records for critical spares and consumables; support minimum stock/reorder point management.

• Track supplier performance (lead time, quality, reliability) and maintain an approved vendor list.

• Ensure procurement of regulated items (e.g. chemicals) complies with relevant certification and regulatory requirements (e.g. NAFDAC-approved chemicals).

• Maintain organised procurement documentation: RFQs, POs, contracts, supplier records, and audit trails.

• Support budget tracking and cost control by monitoring procurement spend against forecast and flagging variances.

• Coordinate with the Facility Manager and service leads to align procurement timing with PPM schedules and operational needs.

Requirements

REQUIREMENTS & QUALIFICATIONS

• HND/Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related discipline.

• Minimum 3–6 years' procurement experience, ideally including exposure to Facilities Management, engineering spares, or subcontractor/vendor management.

• Working knowledge of general procurement principles: competitive sourcing, tendering/RFQ processes, contract administration, and supplier evaluation.

• Familiarity with FM-specific procurement needs (spare parts, consumables, PPE, specialist subcontractors) is a strong advantage.

• Strong negotiation skills and commercial awareness, balancing cost, quality, and delivery reliability.

• Comfortable working with a CMMS/ERP or procurement system for purchase orders, stock tracking, and reporting (training provided if not previously used).

• Excellent organisational skills and attention to detail, with the ability to manage multiple concurrent purchases and contracts.

• Strong written and verbal communication skills for supplier negotiation and internal coordination.

• High standard of integrity and accountability, given the role's financial and compliance exposure.

Benefits

WHAT WE OFFER

• Competitive salary commensurate with experience.

• Structured procurement framework with clear approval tiers, tools, and support.

• Opportunity to manage procurement for a large-scale, high-profile facility with a broad and technical spend base.

• Career development within a growing Integrated Facilities Management company.