SENIOR PROJECT ASSURANCE & QUALITY COORDINATOR

SERVICE DIMENSIONS

• To provide independent governance, assurance, quality management, verification, and compliance oversight for all FM&A capital projects, infrastructure developments, building construction projects, renovation works, industrial installations, utilities projects, estate developments, and strategic asset investments.

• The position establishes and maintains the Project Assurance Framework for FM&A and ensures that projects across all locations are executed in accordance with approved scope, schedule, budget, quality requirements, Company Rules, General Specifications, engineering standards, contractual obligations, HSSE requirements, and recognized international project management practices.
  

SERVICE CONTENT

Financial Responsibility:

Assures delivery of annual and multi-year FM&A Capital Projects Portfolio, optimizing budget and ensuring adequate governance over expenditure commitments.

Statistics :

Daily, weekly, monthly, quarterly and annual audits, integrity checks, certifications with accompanying reports etc., on:

• Office buildings (3nos. - 7 floors, 6nos. - 2 floors; 1no. kitchen + canteen, 1no. industrial clinic, Garden Park, 2nos. car  parks), Company's Village structures (144 Flats, 49 Guest Rooms, 1no. Training Centre, 1no. Club House), all FM&A managed PHC locations and equipment (New Pipe Yard, GSR Warehouse, Clubhouse and residences). 
  

Project Portfolio Management and Geographic Scope:

Provides assurance oversight for all FM&A projects across company locations and is required to undertake travels as required. 

Project Portfolio Management and Geographic Scope:

Responsible for assurance and quality oversight across Concept selection, Feasibility studies, Engineering design, Procurement, Construction, Installation, Commissioning, Handover and close-out.

ACTIVITIES

Project Assurance Strategy & Governance

• Develop, maintain, and continuously improve the FM&A Projects Assurance and Quality Management Framework.
  
• Establish project assurance methodologies, review criteria, governance checkpoints, and quality performance standards for all FM&A projects.
  
• Define assurance priorities, annual assurance plans, and quality objectives aligned with departmental and organizational goals.
  
• Ensure project governance requirements are embedded throughout project initiation, planning, execution, commissioning, handover, and close-out phases.
  

Project Reviews & Stage Gate Assurance

• Coordinate project readiness assessments prior to tendering, award, execution, commissioning, and handover.
  
• Verify that business, technical, cost, schedule, quality, and HSE requirements have been adequately addressed before progression to subsequent project phases.
  
• Review project execution strategies, project management plans, risk registers, quality plans, and stakeholder engagement plans.
  
• Issue assurance findings and track closure of identified gaps and recommendations.
  
• Challenge project teams and contractors where governance, quality, safety, compliance, or value preservation requirements are at risk.
  

Portfolio Oversight

• Identify emerging project risks, trends, recurring failures, and improvement opportunities.
  
• Ensure lessons learned are captured, shared, and integrated into future project execution practices.
  
• Conduct site visits to assess workmanship quality, project progress, safety compliance, and overall project execution effectiveness.
  
• Validate physical progress against approved plans, schedules, and quality requirements.
  
• Identify project execution risks and escalate concerns to Management when necessary.
  
• Support internal and external audit activities relating to project management and quality assurance processes.
  
• Facilitate alignment between project stakeholders on quality expectations and assurance objectives.
  

Quality, Risk & Opportunity Management

• Analyse project trends, recurring failures, defects, audit findings, and compliance gaps.
  
• Prepare monthly, quarterly, and annual assurance reports for Management review.
  
• Participate in project risk reviews and mitigation planning sessions.
  
• Verify implementation and effectiveness of identified risk control measures.
  
• Conduct routine and targeted surveillance activities on project sites.
  
• Verify implementation of project management processes and governance requirements.
  
• Provide technical guidance and leadership to project teams on quality and assurance matters.
  

Performance Monitoring & Reporting

• Develop and maintain FM&A Project Assurance and Quality dashboards.
  
• Establish project quality and assurance KPIs and monitor performance against agreed targets.
  
• Analyse project trends, recurring failures, defects, audit findings, and compliance gaps.
  
• Prepare monthly, quarterly, and annual assurance reports for Management review.
  

Contractor Quality Management

• Verify contractor compliance with contractual obligations.
  
• Participate in contractor prequalification, technical evaluation, and selection processes.
  
• Evaluate contractor Quality Management Systems and project execution capabilities.
  
• Monitor contractor compliance with approved quality requirements and contractual obligations.
  
• Conduct contractor quality audits, site assessments, and performance reviews.
  
• Identify recurring contractor performance deficiencies and recommend corrective measures.
  
• Ensure quality performance metrics are incorporated into contractor performance evaluations.
  
• Monitor contractor quality KPIs.
  
• Lead contractor audits and surveillance visits.
  

CONTEXT AND ENVIRONMENT

• Position covers company project locations but based in PHC
  
• Multiple simultaneous projects across geographically dispersed locations.
  
• Significant CAPEX exposure.
  
• Numerous contractor and stakeholder interfaces.
  
• Compressed project schedules.
  
• Strict quality, regulatory and HSSE requirements.
  

Requirements

ACCOUNTABILITIES

• Assists in maintaining ISO 14001:2015 and ISO 45001:2015 certifications for company facilities which is a measure of the company’s corporate image.
  
• Develop project assurance dashboards, KPIs, compliance scorecards, and performance reports for Management review.
  
• Benchmark FM&A project assurance and quality practices against international Oil & Gas, infrastructure, and construction industry standards.
  
• Drive digitalization and innovative approaches to project assurance, quality monitoring, and project governance.
  
• Ensure quality and assurance reviews identify conditions that may adversely impact safety, asset integrity, business continuity, or the environment.
  

HSE OBJECTIVES

• Demonstrate visible commitment to HSSE performance targets and principles and promote a culture where no harm to people, assets, or the environment is acceptable
  
• Integrate HSE considerations into all project assurance and quality management activities.
  
• Ensure quality and assurance reviews identify conditions that may adversely impact safety, asset integrity, business continuity, or the environment.
  
• Verify implementation of critical risk controls associated with project activities.
  
• Support the development of proactive safety and environmental leadership within project teams.
  

QUALIFICATIONS / EXPERIENCE REQUIRED

• Bachelor’s degree but preferably Master's degree in engineering, Project Management, Construction Management, Facilities Management, Business Administration (MBA), or related discipline.
  
• Professional certifications like PMP, PRINCE2, ISO Lead Auditor, Certified Quality Engineer (CQE) or Certified Project Professional (CCP).
  
• Minimum of 15 years relevant professional experience, 10 years in project management, project assurance, infrastructure, structural, construction or engineering projects, post NYSC professional work experience.
  
• Minimum 5 years in a supervisory or management role with demonstrated experience leading multidisciplinary teams.
  
• Proven experience managing multi-location projects within the Oil & Gas, Energy, Infrastructure, Real Estate, Industrial, or EPC sectors.
  
• Effective oral and written business communications.
  
• Possess the credibility and independence necessary to challenge project stakeholders when standards, quality requirements, or governance principles are compromised.
  
• Working experience in SAP PM or other CMMS platform, Building Management System, AutoCAD, MS Office suite, Power Automate and Power Apps.