Admin Officer

Job Summary

• The Administrative Officer will be responsible for providing effective administrative and operational support to ensure the smooth and efficient running of the organisation.
• The role involves coordinating office activities, maintaining accurate records, supporting staff and management, managing administrative documentation, and ensuring compliance with established administrative procedures and policies.

Key Responsibilities

• Coordinate day-to-day administrative activities and ensure efficient office operations.
• Maintain accurate and up-to-date administrative records, files, registers, and databases.
• Prepare, process, and manage official correspondence, memos, reports, forms, and other administrative documents.
• Provide administrative support to management and various departments as required.
• Coordinate meetings, prepare meeting materials, take minutes, and follow up on assigned action points.
• Manage office supplies, stationery, equipment, and other administrative resources, ensuring timely replenishment.
• Liaise with internal departments, vendors, service providers, and external stakeholders on administrative matters.
• Support staff onboarding, documentation, and other employee-related administrative processes in collaboration with the HR Department.
• Maintain proper documentation and filing systems, both physical and electronic.
• Assist with travel arrangements, accommodation, logistics, and other administrative requirements for staff and visitors.
• Monitor office facilities and promptly escalate maintenance, repairs, security, and other operational issues.
• Support the administration of attendance records, leave documentation, staff movements, and other routine administrative activities where applicable.
• Assist in preparing periodic administrative reports and providing relevant data to management.
• Ensure administrative activities are carried out in line with company policies, procedures, and applicable regulations.
• Maintain confidentiality and proper handling of sensitive company and employee information.
• Support procurement and payment processes for routine administrative requirements, subject to approved procedures.
• Perform other administrative duties as assigned by the supervisor or management.

Key Performance Indicators (KPIs)

• Timely and accurate processing of administrative documents and requests.
• Effective maintenance and retrieval of company records and documentation.
• Availability and proper management of office supplies and resources.
• Timely resolution and escalation of administrative and facility-related issues.
• Effective coordination of meetings, logistics, and administrative activities.
• Compliance with company administrative policies and procedures.
• Accuracy and timeliness of administrative reports.
• Quality of support provided to employees, management, and other stakeholders.
• Demonstrated confidentiality, professionalism, and responsiveness.

Qualifications and Experience

• Bachelor’s Degree or HND in Business Administration, Public Administration, Management, or a related discipline.
• Minimum of 1–3 years of relevant administrative experience.
• Experience in a construction, engineering, corporate, or project-based environment will be an added advantage.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Good knowledge of office administration, records management, and document control practices.
• Strong organisational, communication, and interpersonal skills.
• Ability to manage multiple tasks, prioritise effectively, and work with minimal supervision.

Competencies:

• Administrative and organisational skills
• Attention to detail
• Effective communication
• Time management and prioritisation
• Record and document management
• Problem-solving skills
• Teamwork and collaboration
• Professionalism and confidentiality
• Proficiency in Microsoft Office
• Ability to work under pressure and meet deadlines.

Application Closing Date
30th October, 2026.

Method of Application
Interested and qualified candidates should send their CV and resume to: using the job title as the subject of the email.

Note: For more enquiries, contact: View phone number on hotnigerianjobs.com on WhatsApp.

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