Office Assistant

Job Summary

• The Office Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the office.
• The role involves handling office correspondence, maintaining records, coordinating meetings, managing office supplies, supporting project documentation, and assisting various departments to facilitate smooth day-to-day operations within the interior design company.

Key Responsibilities

• Receive, sort, and distribute incoming mails, documents, and correspondence.
• Maintain organized filing systems for project documents, contracts, invoices, and company records.
• Assist in preparing reports, letters, memos, meeting minutes, and other administrative documents.
• Manage office supplies and ensure adequate stock levels of stationery and consumables.
• Welcome visitors, clients, and vendors, directing them appropriately.
• Answer and route phone calls, emails, and inquiries professionally.
• Schedule meetings, appointments, and conference room bookings.
• Assist in coordinating staff travel arrangements and logistics when required.
• Support project teams with document management, printing, photocopying, scanning, and filing.
• Monitor office cleanliness and coordinate maintenance needs with relevant service providers.
• Maintain records of office assets and equipment.
• Assist the HR and Accounts departments with administrative tasks as assigned.
• Ensure compliance with company administrative procedures and policies.
• Perform other duties as assigned by Management.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of administrative support.
• Proper maintenance and organization of company records.
• Availability and management of office supplies.
• Responsiveness to internal and external inquiries.
• Quality of document management and filing systems.
• Adherence to company procedures and deadlines.

Qualifications and Experience

• Minimum of SSCE, OND, HND, or Bachelor's Degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• 1–3 years of experience in an administrative or office support role.
• Experience in a construction, interior design, or professional services environment is an added advantage.

Required Skills and Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and record-keeping skills.
• Good verbal and written communication skills.
• Ability to multitask and prioritize responsibilities effectively.
• Attention to detail and accuracy.
• Basic knowledge of office equipment and administrative procedures.
• Professional customer service and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Personal Attributes:

• Professional appearance and conduct.
• Reliable and dependable.
• Proactive and willing to learn.
• Strong work ethic and positive attitude.
• Ability to work effectively in a team environment.
• Excellent time management and problem-solving skills.

Working Conditions:

• Office-based role with occasional support for site administration activities.
• Standard working hours with flexibility when required by operational needs.
• Interaction with clients, consultants, vendors, and internal project teams.

Application Closing Date
30th June, 2026. 

Method of Application
Interested and qualified candidates should send their CV to:  View email address on hotnigerianjobs.com using the job title as the subject of the mail.

Note: For more enquires text View phone number on hotnigerianjobs.com on whatsapp.

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