Senior Auditor (Internal & External)

Job title : Senior Auditor (Internal & External)

Job Summary

• The Senior Auditor will manage and optimize auditing activities for the assigned states, while also conducting objective, unbiased audits of clinic operations and employee performance. The position is responsible for ensuring that the organization's operations and controls are accurate and fully compatible with standards and regulations within the spheres of operations.

Key Responsibilities

• Review Staff Work Day Reports
• Complete Investigation Procedures and Status each week
• Plan and manage periodic onsite and offsite audits and investigations
• Confidentially carry out on-ground investigations against specific employees or operational areas
• Maintain reports of all audits and investigations, identify fraud, and investigate until closure
• Review expense submissions by calling vendors to assess authenticity
• Develop quarterly and ongoing training to improve managers and FOs ability to detect and mitigate fraud

Job Responsibilities and Tasks

Program Protocol and Operations Audit (40%)

• Review current audit and Investigation processes to develop an audit and Investigation plan and protocol.
• Provide accurate assessments, proper documentation and insightful recommendations.
• Assess staff's compliance with the policies of the organization and program implementation guidelines.
• Engage with various stakeholders, including beneficiaries, to get feedback on issues and gaps for the organization.
• Conduct on-site investigations concerning employees and operations areas with confidentiality.
• Plan and review auditing activities, including reporting on clinic staff's adherence to routine immunization procedures and how employees manage the office funds.
• Ensure audits are completed and reported on time.
• Complete investigation procedures and update the status weekly

Fraud Identification and Investigation (30%)

• Develop and implement effective strategies for identifying and preventing fraud within the organization or during program implementation.
• Support the recruitment and training of auditors to ensure an effective unit.
• Interview staff and stakeholders to gather information about their involvement in a fraudulent incident and the financial loss to the organization.
• Review relevant documents, evidence, and data, including the NI staff dashboard, to identify irregularities or inconsistencies in organizational records and programs.
• Maintain reports of all audits and investigations.
• Plan and manage periodic onsite and offsite investigations
• Synthesize information and strategies required to apprehend fraud suspects and recover organizational funds or assets.
• Support the development of guidelines and implement effective processes to prevent or mitigate fraud risks.

Compliance Monitoring and Enforcement (20%)

• Monitor the implementation of the conditional cash transfer intervention to ensure compliance with donors' rules and regulations.
• Monitor the operations of New Incentives - All Babies Are Equal Initiative (NI-ABAE) to ensure compliance with Nigerian laws, regulations and guidelines.
• Protocol and compliance review across the board, including compliance with cash disbursement protocol, transportation safety and rate expectations, stakeholder engagement procedures, security reporting, communication and management protocols, and internal and external communication guidelines.
• Review compliance with operations and supply-side issues identification, reporting, and resolution.
• Inform any observed weaknesses with clear recommendations in protocols and internal employee relationships.
• Liaise with appropriate governmental agencies to identify and obtain required approvals and documents.
• Review and gathering of evidence to comply with audit requirements and ensure internal implementation of Audit recommendations.

Managerial (10%)

• Provide technical supervision and guidance to the audit and Investigation unit.
• Support the recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication of necessary manpower required for internal audit and compliance.
• Identify training needs, train, follow up and coach, carry out periodic evaluation of team members to maximize their capabilities and commitment to organizational goals.
• Undertake any other administrative duties, or training and development, appropriate to the grade of the position.

Education and Work Experience Requirement

• BSc in Accounting or Finance or Social Sciences disciplines. A Professional certification (such as ICAN, ACCA or CFE) would be a bonus.
• 3 - 5 years of prior experience working in Audit and Investigation or Compliance Units. Preferred experience in compliance management, internal control or fraud investigation.
• 1 - 2 years prior experience working for a non-profit, charitable organization or (I)NGO is an asset.

Skills and Competencies Requirement

• Preferably a candidate already based in states where the position is advertised
• Preferably a candidate already based in Jigawa, Katsina, Kano State
• Good organizational skills, effective time management, ability to meet deadlines, multi-task, and prioritize tasks
• Sound cultural awareness and ability to work in a multicultural and multiethnic environment
• Proven managerial and / or leadership skills
• Ability to deliver high quality work in short periods of time and to work under pressure
• Adaptability to changing nature of humanitarian work and operational difficulties
• Willingness to frequent field missions to perform discrete enquiries visits
• Careful attention to financial matters and management of funds
• Critical thinker and possess problem solving attitude
• Ability to get work done effectively from auditors
• Skilled in performing discrete enquiries
• Detail-oriented, diligent professional
• Passion to help others and reduce infant mortality
• Very good communication and writing skills, English, Hausa and dialects (verbal and written)
• Excellent responsiveness to email and phone requests
• Proficiency in MS Word, MS Excel, MS Powerpoint, internet browsers, smartphones and ICT in general. Ability to use Google Doc, Google Sheet and AppSheet would be a bonus.
• Motivation to work in a young organization that is constantly changing based on stakeholder feedback and operates with a lean structure
• Profound knowledge of auditing, compliance, investigations and internal control requirements and practices
• Familiarity with audit softwares