Catering Admin Coordinator

Job title : Catering Admin Coordinator

Job Summary

• Our client is a bespoke catering company based in Gbagada, specializing in creating exceptional culinary experiences for corporate events, social gatherings, and private functions.
• They pride ourselves on delivering personalized service and high-quality cuisine that exceeds our clients' expectations.
• We are seeking a detail oriented and proactive Administrative Officer to join our team.
• The ideal candidate will be responsible for managing day to day administrative operations, supporting our catering operations, and ensuring smooth coordination between our kitchen, clients, and vendors.

Key Responsibilities
Administrative Management:

• Oversee daily office operations and maintain organized filing systems for contracts, invoices, and client records.
• Supervise all office assistants
• Cross-check stock records from freezer & store
• Approve and sign off item issuance to kitchen
• Verify daily usage and receipts
• Compile and submit weekly summary to management
• Handle discrepancies and shortages
• Manage correspondence including emails, phone calls, and client inquiries
• Prepare quotes, proposals, and contracts for catering events
• Coordinate office supplies, equipment maintenance, and vendor relationships

Client Relations & Event Coordination:

• Serve as primary point of contact for client bookings and inquiries
• Schedule client consultations and menu tastings
• Maintain accurate event calendars and coordinate logistics with the kitchen team
• Follow up with clients post-event to ensure satisfaction and gather feedback

Financial Administration:

• Process invoices, receipts, and payment tracking
• Assist with budget preparation and expense monitoring
• Maintain accurate records of financial transactions
• Coordinate with the accounts department for payroll and vendor payments

Operations Support:

• Coordinate with suppliers for timely delivery of ingredients and materials
• Track inventory levels and alert management when restocking is needed
• Support human resources functions including staff scheduling and leave management
• Prepare regular reports on bookings, revenue, and operational metrics

Requirements

• Bachelor's degree or HND in Business Administration, Office Management, or related field
• Minimum 3-4 years of administrative experience, in hospitality or catering firm (Restaurant).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Should reside around Gbagada area and Lagos mainland
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Knowledge of event planning and catering operations
• Customer service orientation with professional demeanor
• Problem-solving mindset and attention to detail.