Admin Officer

Job title : Admin Officer

Job Summary

• The Admin Officer will be responsible for ensuring the smooth day-to-day administrative operations of the organisation. The role involves coordinating office activities, managing records, supporting staff, and maintaining efficient office systems and procedures.

Key Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate meetings, appointments, and travel arrangements.
• Handle flight bookings, hotel reservations, airport transfers, and travel itineraries for staff and visitors.
• Liaise with travel agencies, hotels, and vendors to ensure seamless travel and accommodation arrangements.
• Prepare reports, correspondence, presentations, and official documents.
• Maintain filing systems and ensure accurate record keeping.
• Handle incoming calls, emails, and other communications professionally.
• Support facility management and ensure a conducive work environment.
• Assist with vendor management and administrative procurement processes.
• Monitor office expenses and support budget tracking.
• Coordinate office events and internal engagements.
• Support onboarding logistics for new employees, including workspace and administrative setup.
• Ensure compliance with company policies and administrative procedures.

Requirements

• Bachelor’s degree or HND in Business Administration, Management, or a related field.
• 2–3 years proven experience in an administrative role.
• Experience in coordinating travel logistics, including flight bookings and hotel reservations.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and manage multiple priorities effectively.
• Good interpersonal and stakeholder management skills.