Personal Assistant to the Managing Director

Job Purpose

• The Personal Assistant to the Managing Director provides high-level administrative and executive support by managing the MD's schedule, coordinating meetings, facilitating communication, tracking key action items, preparing documentation, and ensuring the smooth day-to-day operation of the Managing Director's Office.
• The role requires exceptional organizational skills, professionalism, confidentiality, attention to detail, and the ability to anticipate needs while supporting the execution of strategic priorities.

Key Responsibilities
Executive Support:

• Manage the Managing Director's calendar, appointments, and travel schedules.
• Coordinate internal and external meetings.
• Prepare meeting agendas and supporting documents.
• Take accurate meeting minutes and circulate action points.
• Track completion of agreed action items.

Communication Management:

• Manage executive correspondence and emails.
• Draft letters, reports, presentations, and business communications.
• Serve as a liaison between the MD and internal or external stakeholders.
• Ensure timely follow-up on executive directives.

Coordination & Administration:

• Coordinate departmental meetings and executive engagements.
• Organize travel, accommodation, and logistics.
• Maintain confidential records and executive files.
• Ensure proper document management and filing.

Project & Task Management:

• Monitor the progress of strategic initiatives assigned by the MD.
• Follow up with departments on deliverables and deadlines.
• Prepare weekly progress reports.
• Escalate delays or risks where necessary.

Office Management:

• Coordinate visitors and executive appointments.
• Ensure meeting rooms and materials are prepared.
• Support planning for company events and executive engagements.

Key Performance Indicators (KPIs)

• Executive Calendar Accuracy
• Meeting Coordination Success Rate
• Action Item Completion Rate
• Executive Correspondence Response Time
• Meeting Minutes Issued Within 24 Hours
• Follow-up Completion Rate
• Executive Satisfaction Score
• Document Accuracy Rate
• Scheduling Conflict Rate
• Confidentiality & Compliance

Required Skills

• Excellent written and verbal communication.
• Strong organizational and planning skills.
• Time management.
• Attention to detail.
• Professional discretion and confidentiality.
• Problem-solving.
• Relationship management.
• Ability to multitask.
• Strong follow-up skills.
• Proficiency in Microsoft Office and Zoho Workplace applications.

Expected Behaviours:
A successful Personal Assistant should:

• Be proactive rather than reactive.
• Anticipate the MD's needs.
• Communicate professionally.
• Maintain absolute confidentiality.
• Follow through until tasks are completed.
• Demonstrate ownership and accountability.
• Remain calm under pressure.
• Represent the Managing Director and the company professionally.

Salary
N150,000 - N180,000 per month.

Application Closing Date
18th August, 2026.

How to Apply
Interested and qualified candidates should send their CV to: using the job Position as the subject of the email.

Share this job: