Administrative Receptionist

Job Description

• The successful candidate would be responsible for welcoming visitors, managing incoming calls and correspondence, responding to inquiries, and providing administrative support to ensure the smooth operation of the organization's front desk.
• The ideal candidate must be professional, courteous, organized, and possess excellent communication and interpersonal skills.

The Key Requirements

• Welcome visitors, clients, and guests professionally and direct them to the appropriate personnel.
• Answer, screen, and transfer incoming telephone calls promptly.
• Respond to general inquiries and provide accurate information about the organization’s services.
• Receive, sort, record, and distribute incoming mail, deliveries, and correspondence.
• Schedule appointments, maintain visitor registers, and coordinate meeting arrangements.
• Maintain a neat, organized, and professional reception area.
• Provide administrative support, including filing, photocopying, scanning, data entry, and document preparation.
• Manage office supplies and notify the appropriate supervisor when replenishment is required.
• Maintain accurate records of visitors, calls, appointments, and deliveries.
• Coordinate with other departments to ensure visitors and clients receive appropriate assistance.
• Handle inquiries and complaints courteously, referring complex issues to the relevant personnel.
• Maintain confidentiality of company information and visitor records.
• Perform other administrative duties assigned by Management.

Requirements

• A Minimum of OND or HND in Business Administration, Office Technology and Management, or a related field is an advantage.
• Previous experience as a receptionist, front desk officer, or administrative assistant is desirable.
• Excellent verbal and written communication skills.
• Good telephone etiquette and customer service skills.
• Proficiency in Microsoft Word, Excel, email, and other basic office applications.
• Strong organizational skills and attention to detail.
• Professional appearance, courtesy, and a positive attitude.
• Ability to multitask, prioritize tasks, and work with minimal supervision.
• High level of discretion, reliability, and confidentiality.

KEY COMPETENCIES

• Customer service and interpersonal relations
• Communication and telephone etiquette
• Organization and time management
• Basic computer and administrative skills
• Problem-solving and multitasking
• Professionalism and confidentiality

Salary
N80,000 - N120,000 monthly. 

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: using the Job Title as the subject of the email.

Note: Only candidates residing in Port Harcourt will be considered.

Share this job: