Administrative Specialist

Job role

• Our client is looking to hire an Administrative Specialist, who will provide administrative coordination and support for Abuja office and residence.
• The ideal candidate will provide protocol and logistics support for staff coming to Abuja, act as a contact person for consular-related matters and general support / point of contact for Abuja tasks.

Responsibilities
Administration:

• Manage the relationship with admin vendors, ensuring compliance with agreed service levels agreements and deliver value to the company.
• Manage internal and external stakeholders to ensure seamless operations. 
• Manage vehicles ensuring proper fuelling, maintenance, insurance, renewal of vehicle papers and issue resolution through effective supervision of drivers.
• Manage operations and payment of expenses at the Chairman’s residence ensuring the residence is maintained at the highest quality.
• Assists with delivery of strategic documentation to government parastatals as and when needed.
• Act as a liaison with government agencies and facilitate timely access/processing of relevant regulatory approvals with government bodies/agencies as required.

Protocol & Logistics:

• Assist with check in and meeting of key executives and staff visiting Abuja.
• Maintain effective relationships at the airport.
• Ensure all necessary payments are made to facilitate smooth airport logistics.
• Coordinate and assists with check in etc. for hotel stay for key executives and staff.
• Ensure timely payment of all travel related expenses.
• Ensure timely airtime payment.
• Serve as liaison between the Group and key embassies/consular offices.
• Support on immigration matters.
• Assist with flight booking
• Monthly coordination of weekend allowance payment for drivers
• Oversee the Abuja staff (drivers and cleaners)
• Oversee consumable restocks and replenishment

General:

• Perform other duties as assigned by the departmental head.

Qualifications

• Minimum educational qualification of HND / BSc Degree.
• Minimum of one years (2) post Degree experience in Admin related field.

Must have skills:

• Highly proactive, assertive and results driven.
• Willingness to take personal responsibility.
• Organised.
• Creative problem solver. 
• Ability to work under pressure.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:

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