Warehouse Officer

Job title : Warehouse Officer

Job Summary

• The Warehouse Officer is responsible for overseeing day-to-day warehouse operations.
• This includes receiving materials, verifying stock accuracy, managing inventory levels, organizing space, and coordinating with the Production, Quality Control (QC), and Quality Assurance (QA) teams to ensure smooth batch manufacturing operations.

Key Responsibilities
Warehouse, Inventory & Material Control:

• Receive raw materials (APIs/excipients) and packaging components. Verify physical quantities, batch numbers, and damage against invoices and delivery notes.
• Ensure newly received products are properly routed to quarantine zones, clearly labeled, and held until formally released by Quality Assurance (QA).
• Issue accurate weights and volumes of raw materials to the production floor (e.g., Granulation and Liquid Filling teams) in strict accordance with Batch Manufacturing Records (BMRs).
• Ensure timely processing of warehouse transactions and material movements.
• Ensure compliance with company policies, regulatory requirements, and audit standards.
• Optimize warehousing, logistics, and inventory management costs.
• Manage logistics, warehouse, and customs service providers.
• Monitor vendor performance against SLAs and KPIs
• Conduct regular cycle counts and full physical stock counts. Maintain up-to-date bin cards, stock ledgers, and database entries.
• Maintain and monitor specific temperature and humidity levels required for pharmaceutical materials (e.g., cold chain storage).
• Adhere strictly to Good Documentation Practices (GDP). Keep neat, traceable records of all stock cards, waybills, and dispatch files.
• Implement strict FIFO/FEFO (First-Expired, First-Out) protocols to ensure older raw materials and packaging assets are utilized first
• Computer skills, e.g MicrosoftWord,Excel,andspreadsheets
• Budgeting and payment of weekly loading/off loading expenses.
• Printing and transferring of raw materials and packaging materials used for daily production.
• Involve in quarterly/annual stock taking of raw material stocks.
• Confirming daily output from the production records.
• Ensure an effective inventory management of Spare parts.
• Receive all spare parts and ensure necessary documentation and records.

Qualifications
Educational Qualifications:

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, Accounting or any Numerical Sciences

Relevant Experience & Functional / Technical Skills:

• Minimum of 3-5years of experience in warehousing, logistics, inventory management, and supply chain operations.
• At least 3 years in role managing warehouse location and logistics operations.
• Experience in FMCG, Pharmaceuticals.