Admin Manager

Job title : Admin Manager

Job Summary

• Are you a strategic and results-driven administrative professional with a strong background in facilities, fleet, and vendor management?
• We are seeking an experienced Admin Manager to lead and optimize our administrative operations, ensuring efficient support for business and project activities within a dynamic, project-driven environment.

Key Responsibilities

• Oversee the day-to-day administration, maintenance, security, and functionality of office facilities.
• Ensure compliance with Health, Safety, and Environmental (HSE) standards across all administrative operations.
• Manage office space planning, renovations, infrastructure improvements, and office resources.
• Lead fleet operations, including vehicle acquisition, maintenance, fueling, tracking, and regulatory compliance.
• Provide effective logistics support for business operations and project sites.
• Manage vendor selection, contract negotiation, service-level agreements (SLAs), and vendor performance.
• Drive cost-saving initiatives through efficient facilities, fleet, and vendor management practices.
• Implement and maintain document management, archiving, digitization, and records retention systems.
• Ensure proper management of corporate and regulatory compliance documentation.
• Oversee office security systems, access controls, and relationships with security service providers.
• Liaise with government and regulatory agencies to ensure compliance with administrative and facility regulations.
• Lead and develop the administration team through training, succession planning, and continuous improvement initiatives.
• Monitor administrative budgets and ensure operational efficiency while maintaining service quality.

Qualification & Requirements

• Bachelor's Degree in Business Administration, Management, Facilities Management, or a related field.
• 8–10 years of progressive experience in administration, facilities management, fleet management, and vendor management.
• Proven experience within EPC, Oil & Gas, Construction, or other project-based environments.
• Strong track record of managing facilities, logistics, fleets, and vendor contracts.
• Demonstrated success in negotiating service-level agreements (SLAs) and delivering measurable cost savings.
• Knowledge of HSE standards, regulatory compliance, and administrative best practices.
• Proficiency in digital tools for document control, fleet tracking, and vendor management.