Administrative Assistant

Job Summary

• The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office.
• The role involves managing correspondence, maintaining records, coordinating schedules, supporting meetings, and assisting with day-to-day office operations to enhance organizational effectiveness.

Key Responsibilities
Administrative Support:

• Provide administrative and clerical support to management and staff.
• Prepare, edit, and format letters, reports, presentations, and other documents.
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and organize physical and electronic filing systems.
• Handle confidential information with discretion and professionalism.

Office Management:

• Ensure the office environment is organized, functional, and adequately supplied.
• Monitor office supplies and coordinate procurement when necessary.
• Maintain office equipment and arrange repairs or servicing as required.
• Coordinate courier, mailing, and delivery services.

Scheduling and Coordination:

• Manage calendars, appointments, meetings, and travel arrangements for executives or departments.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, take minutes, and distribute meeting notes.
• Follow up on action items and deadlines arising from meetings.

Records and Data Management:

• Maintain accurate records, databases, and administrative documentation.
• Compile, update, and generate reports as required.
• Ensure proper storage, retrieval, and archiving of documents.
• Assist with data entry and record-keeping activities.

Communication and Customer Service:

• Serve as the first point of contact for visitors, clients, and stakeholders.
• Respond to inquiries and direct them to the appropriate personnel.
• Provide professional customer service and maintain positive relationships with stakeholders.
• Support internal communication initiatives.

General Support:

• Assist with organizing company events, workshops, and training sessions.
• Support departmental projects and administrative activities.
• Perform other duties assigned by management to support business operations.

Requirements

• Candidates should possess a B.Sc Degree with 2 - 3 years experience. 

Application Closing Date
8th July, 2026. 

How to Apply
Interested and qualified candidate should send their CVs to:  View email address on hotnigerianjobs.com using the job role as the title.

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