Administrative Officer

Job title : Administrative Officer

Job Summary 

• We are currently seeking for an Administrative Officer, who is required to be highly organized and detail-oriented.
• You will play a crucial role in supporting the day-to-day administrative functions of our organization.
• This position requires a proactive and efficient individual who can handle a variety of tasks, provide exceptional communication, research proficiency, and contribute to the overall efficiency and professionalism of the workplace.

Duties & Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and general office logistics.
• Demonstrate effective organizational management skills to maintain order and ensure that resources, documents, and information are properly managed and accessible.
• Coordinate office maintenance and liaise with relevant vendors.
• Draft and edit correspondence for HR professionals.
• Ensure confidentiality and security of files and supplies at all times.
• Keep abreast of the latest innovations and social media trends while promoting positive social engagement activities.
• Coordinate and schedule appointments, meetings, and conference calls.
• Manage calendars for executives and team members, ensuring effective time management.
• Maintain organized and up-to-date records, files, and documentation.
• Arrange and coordinate meetings, prepare meeting rooms, and distribute relevant materials.
• Build rapport, employee engagement, empathy, and trust with others, helping to establish positive relationships and effective communication.
• Record meeting minutes and follow up on action items when necessary.
• Manage the reception area and direct inquiries to the appropriate personnel.
• Assist in tracking and reconciling expenses, processing receipts, and preparing expense reports.
• Negotiate with suppliers and contractors to secure competitive pricing.
• Organize and maintain physical and electronic files, ensuring confidentiality and accessibility.
• Assist in the preparation and distribution of reports and presentations.

Knowledge, Experience & Competencies
Formal Education:

• Minimum of B.Sc. in Business Administration, Public Administration, or any related field.
• Related Professional Membership, Certification, or Training: Preferred

Experience Required:

• Preferably 2 years of experience as an Administrative Assistant or in a similar position.