Inventory Executive

Job title : Inventory Executive

Description

• The Inventory and Logistics Manager at One Charming Party is responsible for managing the company’s warehouse, inventory, rental items, and logistics to ensure all materials and equipment are properly recorded, stored, maintained, and delivered to the right event location at the right time.
• The role involves supervising inventory and logistics activities, coordinating vehicle and manpower requirements, ensuring materials are checked before dispatch and after events, monitoring stock movement and rental items, and maintaining accurate inventory records.
• The Manager works closely with the Operations Manager and Project Lead to ensure timely preparation, delivery, collection, and reconciliation of event materials, recommends purchases when necessary, and ensures post-event reports are submitted within four days of the items returning to the warehouse.
• The ultimate goal is to prevent losses, reduce waste, maintain accurate stock records, control costs, and ensure smooth event execution.

Key Responsibilities

• Manage the warehouse, inventory, equipment, and logistics operations of One Charming Party.
• Supervise inventory and logistics team members, ensuring assigned duties are completed accurately and on time.
• Maintain accurate records of all materials, equipment, rental items, stock movement, and returns.
• Ensure event materials are properly picked, checked, packed, loaded, and delivered according to approved project plans.
• Coordinate transportation, vehicle scheduling, loading, offloading, delivery, collection, and return of event materials.
• Ensure all items returned from events are checked, counted, recorded, and reconciled against dispatch records.
• Identify missing, damaged, faulty, or unreturned items and report them promptly to management.
• Maintain a clean, organised, and secure warehouse, ensuring items are stored correctly and can be easily located.
• Monitor stock levels and inform the appropriate team when items need to be repaired, replaced, or purchased.
• Ensure equipment and reusable event materials are properly maintained and ready for future projects.
• Work closely with the Operations Manager and Project team to confirm material requirements, dispatch schedules, and logistics arrangements.
• Monitor logistics costs and identify ways to reduce waste, prevent losses, and improve the use of company resources.
• Ensure inventory records, dispatch notes, return records, and other required documents are updated promptly.
• Prepare and submit inventory and logistics reports, including stock movement, item reconciliation, damaged or missing items, and outstanding returns.
• Ensure post-event inventory reports are submitted within four days of items returning to the warehouse.
• Enforce approved warehouse, inventory, safety, and logistics procedures.
• Report operational challenges, recurring losses, and process gaps to management, with practical recommendations for improvement.
• Ensure company property is handled responsibly and that all inventory and logistics activities support timely and successful event delivery.

Required Skills:

• Strong inventory and warehouse management skills.
• Good knowledge of logistics planning and coordination.
• Excellent record-keeping and attention to detail.
• Team supervision and problem-solving skills.
• Ability to plan, organise, and meet deadlines.
• Basic budgeting and cost-control skills.
• Proficiency in Microsoft Excel and inventory-tracking systems.
• Honesty, accountability, and responsible handling of company assets.