Finance Officer

Job title : Finance Officer

Role Summary

• The Finance Officer will be responsible for supporting the financial management, accounting, budgeting, reporting, and compliance functions of the organization.
• The role will ensure accurate financial records, timely reporting, effective internal controls, and compliance with statutory and organizational requirements.
• The Finance Officer will work closely with the Head of Support Services and support programs and management teams on transparent and accountable use of resources.

Key Responsibilities

• Maintain accurate and up-to-date financial records in line with organizational policies and accepted accounting standards.
• Prepare payment vouchers, journals, bank reconciliations, cashbooks, and other finance documentation.
• Support preparation and monitoring of organizational, project, and donor budgets.
• Review and process staff advances, retirements, vendor payments, and other financial transactions.
• Ensure all payments are properly supported, authorized, coded, and filed.
• Prepare monthly, quarterly, and annual financial reports for management, donors, and regulatory authorities.
• Monitor expenditure against approved budgets and provide timely variance analysis.
• Support grant financial management, including donor reporting, compliance checks, and budget realignments.
• Maintain effective internal controls and support implementation of finance policies and procedures.
• Assist with statutory deductions, tax remittances, pension contributions, and other compliance obligations.
• Coordinate with auditors during internal and external audits by providing required schedules and supporting documents.
• Support procurement and logistics processes by ensuring financial complianceand value-for-money documentation.
• Maintain proper filing systems for finance records, both physical andelectronic.
• Provide financial guidance to program staff on budget utilization, documentation, and compliance requirements.
• Perform any other finance-related duties assigned by the supervisor.

Required Qualifications and Experience

• Bachelor’s Degree or Higher National Diploma in Accounting, Finance,Economics, or a related field. Five years of progressively responsible finance or accounting experience.
• Experience working with a national NGO, international NGO, donor-funded project, or development organization is highly desirable.
• Good knowledge of accounting principles, budgeting, financial reporting, and internal control procedures.
• Professional certification or progress toward certification such as ACA, ACCA, or equivalent is strongly desirable.
• Proficiency in accounting software and Microsoft Office applications, especially Excel.

Required Skills and Competencies:

• Strong analytical, numerical, and problem-solving skills.
• Excellent attention to detail and accuracy in financial documentation.
• Ability to manage multiple priorities and meet reporting deadlines.
• Strong understanding of financial accountability, transparency, and ethical conduct.
• Good communication and interpersonal skills.
• Ability to work effectively with program and other support services teams.
• High level of integrity, confidentiality, and professionalism.
• Ability to work with minimal supervision while maintaining quality and compliance standards.