FHI/NIGERIA

POSITION DESCRIPTION

Title: Warehouse Manager

Location: Abuja, Nigeria

Supervisor: Technical Lead, COVID

Basic Functions:

Under the direction of the Technical Lead, COVID, the Warehouse Manager shall support the COVID-19 Response Mechanism (C19RM) grant implementation by the Nigeria Centre for Disease Control (NCDC). Specifically, he/she will support the management and operations of the NCDC warehouse in relation to COVID-19 commodities and supplies.

Duties and Responsibilities:

The Warehouse Manager will provide technical expertise and support the day-to-day operations of the Nigeria Centre for Disease Control (NCDC) warehouse and also support the coordination of sub-warehouses in various locations.
S/He will provide technical support to Nigeria’s efforts to strengthen the warehousing system and provide support to supply chain processes for health commodities
Maintain proper inventory records of all items housed at the NCDC supported warehouse including:
- Ensuring stock cards are allocated for all supplies at bin level and data on stock cards is updated on a real time basis
- Ensure updating of warehouse stock report on a real time basis, the report should include status of supplies requested for release.
- Provide regular and detailed stock reports to NCDC to include but not limited to shelf-life monitoring.
  - S/He will lead the NCDC warehouse in the storage, picking & packing, receiving, processing orders, and dispatching of commodities from the warehouse, these will include:
    - Quality check for the status of received supplies (packing, marking, documentation).
    - check of all consignments received and verification of completeness and conformity with the Purchase Order instructions
    - count incoming supplies to ensure it match what should be received (number of packing units).
    - Lead Load and dispatch released supplies on transporter truck/vehicles in a timely manner
      - Provide support in administrative functions regarding supply chain and the warehouse
      - Provide the needed warehouse reports daily i.e., Goods Receipt, Goods Issuance, damage report, etc. in addition to sending the softcopies of the Goods Receipt, Waybills dispatched form
      - Undertake monthly warehouse quality checks and provide reports which include but not limited to fire safety, smoke detectors, pest control system.
      - Perform other duties as assigned.
        Knowledge, skills and abilities:
        Demonstrated skills in planning, organizing and coordinating work of teams
        Demonstrated skills in teamwork, collaboration, and consultations with diverse constituencies
        Excellent verbal and written communication skills.
        Excellent information compilation and data analysis skills
        Excellent computer skills including proficiency in using email, word processing and spread sheet applications, preferably Microsoft Office applications
        Ability to travel in Nigeria for minimum of 25%
        Qualifications and requirements:
        Bachelor of Pharmacy, laboratory science or relevant degree with 7-9 years’ experience in Warehousing and Supply Chain.
        Or MA/MS Degree in Pharmacy, Supply Chain or Laboratory science with 5-7 years’ relevant experience and 3 years’ experience in Warehousing and Supply Chain.
        Relevant knowledge of working principles with the Nigerian Government and donor agencies
        Familiarity with the Nigerian supply chain system, COVID-19 and the Global Fund supply chain system and requirements is an advantage.
        Experience must reflect the knowledge, skills and abilities listed above.
        Safeguarding:
        FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
        This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
        FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
        Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
        FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
        FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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Warehouse Manager, Abuja