Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance partners, Givaudan develops tastes and scents that delight consumers the world over. With a passion to understand consumers’ preferences and a relentless drive to innovate, Givaudan is at the forefront of creating flavours and fragrances that ‘engage your senses’.

We are recruiting to fill the position below:

Job Title: Business & Systems Administrator

Location: Lagos (Remote)
Job Type: Contract

Summary

As a member of our Commercial Team you will manage the daily runnings of the Taste & Wellbeing and Fragrance and Beauty administration.

In this role you will
General administration support to Divisional Head:

You will manage the diary of the country manager and visitors. You will follow up, receipt, signature by the Divisional Head and submission of contracts. You will take minutes of meetings.
Implement administrative systems and support office operations and procedures
You will manage the Water treatment plant & maintenance thereof and monthly water sampling.
You will manage the fleet cars—maintenance, insurance, license, fuel follow up on maintenance contracts or building. You will follow up on suppliers, purchases, check stock and anticipate needed supplies. You will assist the laboratory staff in procuring samples and supplies.

Canteen:

You will oversee personnel (support staff; drivers, cleaners, security). You will organise and set up appointments, conferences and managing meeting rooms. You will manage travel arrangements for incoming and outgoing personnel. You will draft and request Invitation letters where applicable.

Travel:

You will negotiate hotel rates and manage hotel reservations. You will draft Travel plans / programs in liaison with the country manager / incoming traveler, including Flight reservations and Hotel bookings. You willArrange transportation/protocol and security.

Office Expenditure:

You will Action office expenditure as authorized by Divisional Head together with Financial Controller. Youwill record office expenditure with financialcontroller, accountant, tax controller and bankers)
You will manage the invoice register (verify and reconcile invoices with vendors/suppliers).
You will manage the petty cash. You will process Concur claims and follow up on payments.

Bank:

You will communicate with the bank to open travel accounts and follow up on the refund of travel advances.
You will ensure all state and federal documents are signed by the divisional head and submitted timeously.
You will ensure files and documentation are maintained and current. You will ensure the protection and security of files and records. You will ensure personnel files are up-to-date and secure (work together with HR South Africa). You will follow up on expat quota renewal, remittances, and residence card renewal for the expats.

Your professional profile includes

Grade 12/Equivalent
3+ years of administrative experience
Good communication
Computer literacy, accuracy, and proficiency
Strong process management skills
Ability to work under pressure

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
CLICK HERE TO APPLY

Note

This position is open exclusively to expatriates currently based in Lagos
Are you someone who wants to grow and shape your own world?
Who thrives in a culture where you can express yourself in a creative team environment?
Who wants to collaborate and team together with teams who are as passionate as you are?
Then join us – and impact your world.

Business & Systems Administrator (Remote) at Givaudan