Role Purpose

The Finance and Administrative Assistant provides integrated support across finance and office administration functions. The role supports accurate financial record-keeping, routine finance operations, office coordination, and basic administrative systems that enable DRASA’s programs and teams to function efficiently and in compliance with internal and donor requirements.

Key Responsibilities
Finance Support:

Support day-to-day financial operations including payment processing, expense documentation, petty cash, and basic bookkeeping.
Maintain accounting records in Zohobooks (or other accounting software) through accurate data entry and filing of source documents.
Assist with bank, petty cash, and advance reconciliations; track outstanding staff advances and reimbursements.
Support payroll preparation by compiling payroll inputs, verifying documentation, and preparing schedules for review.
Assist with project and donor expense tracking, including coding transactions to appropriate budgets and cost centres.
Prepare draft routine financial reports and summaries (cash position, expenditure logs, advance schedules).
Support audit and donor reviews by organizing financial documents and preparing requested schedules.
Ensure financial records are complete, properly authorized, and compliant with finance policies.

Administrative & Office Support:

Provide general administrative support including document management, filing, meeting coordination, and correspondence.
Support procurement and vendor management processes: obtain quotes, prepare documentation, track deliveries, and maintain supplier records.
Maintain organized electronic and physical filing systems for finance, admin, and corporate documents.
Assist with logistics for meetings, trainings, and program activities (venue coordination, attendance lists, basic logistics support).
Support office management needs including inventory tracking, office supplies, and coordination with service providers.

Cross-cutting:

Uphold confidentiality, integrity, and professionalism in handling financial and organizational information.
Support continuous improvement of finance and administrative processes.
Perform other finance and administrative duties as assigned.

Qualifications & Experience
Essential:

HND or Bachelor’s degree in Accounting, Finance, or a related field.
2–4 years’ experience in a finance support, administrative, or office operations role.
Basic to intermediate proficiency in accounting software (e.g., Zohobooks), Google Workspace and Microsoft Office, especially Excel and Word.
Strong attention to detail, organization, and time-management skills.
Good written and verbal communication skills.
High level of integrity, reliability, and ability to handle confidential information.
Ability to work independently and collaboratively in a small, growing organization.

Desirable:

Part-qualification or progress toward ICAN.
Experience supporting donor-funded projects or nonprofit organizations.
Familiarity with payroll, or procurement processes.
Experience supporting logistics, events, or program operations.

Core Competencies:

Accuracy and accountability
Administrative efficiency
Financial discipline
Service orientation
Problem-solving and adaptability

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their Applications to: recruitment@drasatrust.org using the job title as the subject of the email.

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Finance and Administrative Assistants