Job title : Administrative Assistant (Plateau State)

Job Location : Plateau Deadline : July 01, 2026 Quick Recommended Links

Job Summary:

You will provide service in the day-to-day delivery of responsive, effective, and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

Roles and Key Responsibilities:

Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
Prepare and share utility reports (e.g. monthly generator usage report, office space allocation reports, etc.)
Ensure regular update of Assets and inventory for the office.

Required Languages - English

Location: Plateau State

Travel - Must be willing and able to travel up to 25%. 

Knowledge, Skills and Abilities

Good time management skills with ability to work on multiple tasks
Strong customer service orientation with good communication and interpersonal skills
Proactive, resourceful, solutions oriented and results-oriented

Preferred Qualifications

Experience typing/word processing, data entry into online databases and forms, and working with various office equipment.
Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Supervisory Responsibilities: None

Key Working Relationships:

Internal: Operation manager, Procurement team, Admin team, Finance team, NE operations team, Fleet team, Country Program Global People Resource, NE/NW program team, Cleaners, Security Guards.

External: Implementing partners, State government officials, Local government officials, Other INGOs, UN Agencies, Traditional institutions, and religious leaders.

Basic Qualifications

Higher National Diploma/BSc/BA.
Professional diploma/Certificate or courses in Administration and or ICT preferred.
A minimum of Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
Additional education may substitute for some experience.